Accounts Payable Specialist

POSITION SUMMARY: The Accounts Payable Accountant supports accurate and timely processing of vendor invoices, employee expense reports, and payments. This position maintains vendor records, reconciles accounts payable balances, resolves discrepancies, and assists with month-end and year-end close activities. The role works closely with internal teams and vendors to ensure transactions comply with company policies, accounting standards and internal controls.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Process vendor invoices, employee expense reports, and other payment requests accurately and in a timely manner.

• Review and verify supporting documentation, approvals, coding, and compliance with company policies and procedures.

• Maintain vendor records and respond to vendor inquiries regarding invoices, payments, and account status.

• Reconcile vendor statements and accounts payable balances, researching and resolving discrepancies as needed.

• Assist with month-end and year-end closing activities, including AP accruals, account reconciliations, and supporting schedules.

• Support internal and external audits by providing requested documentation and explanations.

• Collaborate with Purchasing, Operations, Project Management, and GL teams to ensure proper transaction processing and workflow efficiency.

• Monitor aging reports and assist with resolving outstanding items.

• Maintain organized accounts payable files and documentation in accordance with company record retention policies.

• Identify opportunities to improve accounts payable processes, enhance efficiency, and strengthen internal controls.

• Perform other accounting and administrative duties as assigned

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.

• Minimum of 3 years of experience in accounts payable or related accounting roles.

• Working knowledge of accounts payable processes, accounting principles, and internal controls.

• Experience working in an ERP environment, Preferably NetSuite.

• High level of accuracy and attention to detail.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Computer Skills:

• Proficiency in Microsoft Suite applications such as: Excel, Word, and Outlook

• Knowledge of NetSuite and Concur is a PLUS.

Certificates and Licenses:

• No certificates or licenses required

Supervisory Responsibilities:

• No supervisory responsibilities

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing duties of this job, the employee is occasionally required to move objects no pounds; they are frequently required to stand, walk, stoop. Kneel, crouch, or crawl; Occasionally required to sit and climb and balance. Specific vision abilities required for this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

CPG is an equal opportunity employer. We will consider all employment applicants without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.