Accounts Payable Specialist - Hybrid Role

Please read before applying. We receive a high volume of applications. To make sure every application is reviewed fairly, please read this advertisement in full before you apply. Minimum requirements are non-negotiable. If you do not meet all of the above requirements, please do not apply.

Overview

We are seeking a full time high-performing A/P Accountant to support a complex, multi-entity client environment involving healthcare operations, real estate ownership structures, investor reporting, and substantial intercompany accounting activity.

The Accounts Payable Specialist manages day-to-day A/P processing for assigned clients and keeps invoices, vendor records, and payment information accurate and current. This role works with client contacts and the accounting team to resolve questions, meet deadlines, and support reliable month-end reporting.

Responsibilities

• Review and enter vendor invoices, credit memos, and approved expense reimbursements. Verify amounts, dates, supporting documentation, and required approvals.

• Code transactions to the correct client, entity, general ledger account, department, and accounting period using each client's procedures.

• Check for duplicate invoices, incorrect charges, missing documentation, and unapplied credits before processing.

• Prepare payment batches for authorized review and release. Consider due dates, payment terms, available credits, and client payment instructions.

• Maintain vendor records and collect W-9s and other required documentation. Follow approved controls when verifying changes to vendor banking information.

• Reconcile vendor statements, research discrepancies, and follow up on missing invoices, credits, and payment questions.

• Review AP aging weekly and communicate overdue balances, disputed charges, and items needing client or team action.

• Complete AP close tasks by assigned deadlines. Identify unrecorded invoices and provide accrual information and reconciliation support to the Senior Accountant.

• Maintain organized invoice support, approval records, and payment documentation for client questions, audits, and year-end reporting.

• Assist with 1099 preparation and vendor data review under the direction of the accounting team.

• Communicate with vendors, clients, and teammates professionally. Escalate unresolved issues early and suggest improvements to recurring AP processes.

What Success Looks Like / Performance Expectations

• Invoices are entered accurately, with complete support and required approvals, on the first submission.

• Payment batches are prepared on schedule and routed through the appropriate approval process.

• AP aging and vendor discrepancies are reviewed regularly, with documented follow-up and timely escalation.

• Assigned AP close tasks are completed by each client's deadline, with clear communication about outstanding items.

• Work is organized, review comments are addressed promptly, and recurring errors are corrected at their source.

How We Work: Our values guide how we serve clients and work together.

Ownership Mindset:

Take responsibility for your work, follow through on commitments, and raise issues before they affect deadlines.

Seeks Understanding:

Ask questions and understand the client's processes before making assumptions.

In It Together:

Share information and work with teammates and clients to resolve problems.

Coach:

Be open to feedback, apply what you learn, and help others improve.

Qualifications

• 2 years of accounts payable or related accounting experience preferred.

• Understanding of invoice coding, payment processing, vendor reconciliations, AP aging, and basic accounting principles.

• Ability to manage multiple clients, prioritize competing deadlines, and maintain accurate records.

• Working knowledge of Microsoft Excel, Outlook, and Teams, and the ability to learn client accounting systems.

• Clear written and verbal communication, strong attention to detail, and sound judgment when resolving discrepancies.

• Experience with Sage Intacct, Bill.com, or similar AP platforms preferred. Healthcare or outsourced accounting experience is helpful.

• Ability to protect confidential client and vendor information and follow established approval and payment controls.

• CPA or CPA-track is a plus

Interview Process:

• Screening Call

• Short Recorded video Interview

• Teams Interview

Compensation:

90,000 - 105,000 Ksh (Depending on experience)

Position has the possibility of a pay increase with promotions and increase in duties.

Overtime hours pay offered for high performers.

Payroll every 15th and last day of the month.

Only apply if the pay is within your range.

Department: Accounting & Finance

Reports To: Accounting Manager

Location: Ruaka, Nairobi / Hybrid (2 Days Remote / 3 Days In Office)

Kenyan Time: Between 4pm to 12am (Working on EST time)

Employment Type: Full-Time / 40 hours a week