Accounts Receivable/Payable Specialist

About the Role

We are hiring two positions within our Accounting team: an Accounts Receivable (AR) Specialist and an Accounts Payable (AP) Specialist. Please indicate in your application which role you are applying for.

The AR Specialist role is heavily focused on collections and cash application. This person will manage accounts for large retail customers, research payment discrepancies, and ensure payments are applied accurately and on time.

The AP Specialist role is responsible for processing vendor payments and managing company expenses through invoice receipt, verification, and reconciliation, including ACH and check disbursements, GL coding, and vendor account maintenance.

Experience

AR Specialist:

• Accounts receivable and collections
• Cash/payment application
• Managing large retail customer accounts
• Researching short pays, deductions, and payment discrepancies
• Strong Excel skills
• Experience with DTC/e-commerce sales and reconciling credit card/payment processor activity would be a plus.
• Please prioritize candidates with direct AR operational experience rather than primarily general accounting experience.

AP Specialist:

• Daily urgent payment, ACH batch bank payment upload to bank portal
• Posts ACH debits for vendors in SAP.
• Solves vendors’ problems on the accounts in SAP.
• Records manual checks & checks disbursement process.
• Resolves internal accounts payables problems.
• Creates vendor codes in the ABS and IES Computer system.
• Posts all payments & investigating short payments.
• GL coding in AP system for all overhead invoices
• Communicates with vendors to reconcile the statements.
• Requests and maintains W-9 forms for all vendors.
• Records all administrative A/P invoices within the corresponding month in SAP.
• Review & records expense reports in SAP.
• Verifies vendor invoices booked in SAP are properly approved and billed (according to the guidelines given by management)
• Complies with Company Quality Standards as per ISO 9001/ ISO 14001 and C-TPAT (Customs-Trade Partnership against Terrorism) requirements

Requirements

AR Specialist:

• Experience managing large retail customer accounts (e.g., Walmart, Target, Amazon)
• Experience researching short pays, deductions, and payment discrepancies
• Strong Excel skills; proficiency in SAP is a plus
• Experience with DTC/e-commerce sales and reconciling credit card/payment processor activity is a plus
• Demonstrated ability to interact effectively with internal and external customers
• Ability to work within a growing, fast-paced team environment

AP Specialist:

• Experience processing vendor payments, invoice verification, and reconciliation
• Experience with GL coding and expense report processing
• Strong communication skills for resolving vendor and internal payment issues
• Proficiency in MS Office (Excel, Word); strong skills in SAP or similar accounting software
• Basic mathematical skills (discounts, interest, percentages, etc.)
• Strong attention to detail, accuracy, and organizational skills

What we offer

• Great working environment, fast English and culture professional pace
• Attractive Salary and Benefits
• 13th salary + annual salary review + lunch allowance
• Fully paid for Social Insurance, PVI Insurance
• 12~15 annual leaves, Yearly health check, Holidays as per law.
• Free in-house food and beverage.
• Team Building, Events, Party, Sport Clubs, etc.
• And many more aligned with AU head office.
• Monday - Friday - Hybrid/Remote, depending on the role
• Address: IPC Tower, 1489 Nguyen Van Linh, Tan Phong, District 7, HCM (New Tan Hung)

Interview Process: 2 online interviews (MS Teams)