Admin Assistant 2

Admin Assistant 2 Requisition ID req37229 Working Title Admin Assistant 2 Position Grade 07 Position Summary The Preventive Medicine Section, within the Department of Internal Medicine, is seeking a flexible, outgoing, professional individual with excellent computer and communication skills to support the Preventive Medicine Residency Program. The Administrative Assistant 2, reporting directly to our Program Manager, will help support faculty, residents, medical students, and staff. This dynamic role involves customer service tasks such as responding to information requests, scheduling meetings, maintaining calendars, coordinating activities and travel arrangements, purchasing supplies and materials, attending meetings, preparing minutes, assisting with the UNM HEaRT Program; and assisting with other projects as determined by the needs of the department’s management. The ideal candidate will demonstrate clear and concise communication skills to establish and maintain positive working relationships with various stakeholders. The hired individual will work Monday through Friday, 8am to 5pm with no weekends scheduled. The Department of Internal Medicine is a large, progressive department with a diverse staff working in dedicated teams to provide quality work in an organized, effective, and efficient manner through innovation, training, and education. Through our collaborat ive work effort, we support the faculty and enhance the missions of the department, school, Health Sciences Center, and University. See the Position Description for additional information. Conditions of Employment If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required. All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement. Minimum Qualifications High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Preferred Qualifications Administrative experience in an academic medicine setting Proficiency with: Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and Zoom Must be detail oriented and have strong organizational skills Knowledge of purchasing, ordering, reconciliations, with University of New Mexico’s reconciliation program, Chrome River Establishing, maintaining, and updating files, databases, records, and other documents Experience scheduling and coordinating meetings, guest speakers, and conferences Experience making travel arrangements, preparing itineraries, and preparing reimbursements Team player with the ability to also be resourceful and work effective independently Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department IM COEHP (852F) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Non-Exempt Pay Hourly: $17.56 - $22.29 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 8/7/2026 Eligible for Hiring Incentive No Eligible for Remote Work Yes Eligible for Remote Work Statement A hybrid schedule will be considered after the successful completion of the probationary period. Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. A complete application includes: 1) Cover Letter detailing your directly related experience 2) Resume 3) Contact information for 3 professional references, preferably from supervisors Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html . Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.