Admin Assistant 2 - Business Operations

The University of New Mexico-Valencia campus is seeking a professional, outgoing and dependable individual for an Administrative Assistant 2 position to support the Business Operations Division.

This position supports multiple departments including Business and Finance, Information Technologies, Facilities Management, Marketing and Events, and Capital Projects. This position is a critical component of support operations as the first point of contact both in-person and telephonically for the campus community. This position is the point person within an integrated team that manages the physical campus, and collaborates with multiple departments and admins.

Responsibilities include travel arrangements, meeting and calendar management, physical inventory tracking, supply inventories, mail systems, switchboard and front desk support, ticket system tracking, and fleet management. The ideal candidate will thrive in a fast-paced environment and can effectively prioritize and manage multiple responsibilities and deadlines working both individually and collaboratively.

The desired candidate will possess exceptional customer service skills and will ideally be able to demonstrate proficiency with various software packages including Microsoft Office programs, Adobe Creative Cloud, Banner or similar platform as well as proficiency with purchasing procedures and travel policies.

This is a full-time position, working on-campus with occasional travel.

Located about 30 miles south of Albuquerque in rural Valencia county, The University of New Mexico-Valencia Campus is a two-year branch campus of The University of New Mexico which functions as a community college in the region and is designated a Hispanic Serving Institution. With an emphasis on teaching excellence, Valencia Campus offers academic transfer programs, technical vocational programs, Adult Basic Education, and Dual Credit High School/College courses to Valencia and Socorro Counties.

UNM offers a robust benefits package, access to resources, and perks from discounted event tickets to tuition remission. We foster a work-life balance through our employee wellness programs, paid parental leave and more. UNM has earned the platinum-level distinction from FamilyFriendlyNM.org for its workplace policies.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Experience with IT environments and/or facilities management and associated work order systems
• Experience working in an academic environment
• Experience supporting finance departments
• Experience with timekeeping and UKG (or similar software)
• Spanish/English bilingual

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.