Admin Assistant - P&C Solutions

Entity:

Technology

Job Family Group:

Business Support Group

Job Description:

Job Summary**

As a Admin Assistant for P&C Solutions at BP International Limited, you will provide comprehensive administrative and operational support to ensure the efficient functioning of the team. This role requires a proactive and adaptable individual who can effectively manage diverse tasks and contribute to a collaborative work environment.

Job Responsibilities**

* Manage complex calendars, schedule meetings, and coordinate travel arrangements for team members.
* Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
* Organize and maintain electronic and physical filing systems.
* Facilitate effective communication channels within the team and with external stakeholders.
* Support project coordination and follow-up on action items.
* Assist with budget tracking, expense reporting, and procurement processes.
* Proactively identify and resolve administrative issues, demonstrating problem-solving skills.
* Collaborate with other administrative staff and departments to ensure seamless operations.
* Champion knowledge sharing within the team to foster a supportive learning environment.
* Engage with various stakeholders, demonstrating excellent interpersonal and influencing skills.

Job Qualifications**

* Proven experience as a Personal Assistant or in a similar administrative support role, preferably within a large corporate environment.
* Exceptional organizational and time management skills with the ability to prioritize effectively.
* Strong written and verbal communication skills, including excellent listening skills.
* Demonstrated ability to adapt to changing priorities and work effectively under pressure.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
* High level of self-awareness and emotional intelligence, with the ability to understand and respond to the emotions of others.
* A courageous and proactive approach to identifying and addressing challenges.
* Ability to exercise discretion and maintain confidentiality.
* Strong collaboration skills and a team-oriented mindset.
* A commitment to excellence and continuous improvement.
* Experience in stakeholder engagement and management.
* A creative and innovative approach to problem-solving.

Travel Requirement

No travel is expected with this role

Relocation Assistance:

This role is eligible for relocation within country

Remote Type:

This position is a hybrid of office/remote working

Skills:

Adaptability, Authenticity, Collaboration, Communication, Continuous Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital Fluency, Ethical judgement, Excellence, Influencing, Knowledge Sharing, Listening, Managing volatility, Problem Solving, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills

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Legal Disclaimer:

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.

About Us

We’re an international energy company with global scale, ambitious plans and a team of brilliant people delivering energy to the world, today and tomorrow.