Administrative Assistant

Administrative Coordinator Hamilton Motor Company | Fully Remote | Full-Time

About Hamilton Motor Company

Hamilton Motor Company is a growing leader in aftermarket vehicle infotainment. We manufacture and sell replacement infotainment screens for cars, serving DIY customers as well as Lexus and Toyota dealerships across the United States. As we scale, we're looking for organized, detail-oriented people who can help keep our operations running smoothly.

About the Role

As our Administrative Coordinator, you'll work directly with the President and Warehouse Manager, serving as the operational backbone for a range of administrative and support functions. This is a great fit for someone who enjoys variety, takes ownership of tasks from start to finish, and communicates clearly with vendors, agencies, and teammates alike.

What You'll Do

Prepare and submit administrative filings with state agencies, ensuring deadlines and compliance requirements are met

Coordinate with company vendors to manage and process administrative documents

File UPS claims and monitor tracking information in support of our customer service team

Track and report on employee hours and performance stats

Follow up with employees to gather documentation and details on expense receipts

What We're Looking For

Strong organizational skills and close attention to detail

Clear, professional written and verbal communication

Comfort managing multiple tasks and following up persistently until items are resolved

Proficiency with standard office software (spreadsheets, email, document management)

Prior administrative, operations, or office coordination experience is a plus

Self-motivated and reliable in a fully remote environment

Schedule & Location

Monday–Friday, 9:00 AM–6:00 PM Eastern Time

Fully remote