Administrative Assistant

Administrative Assistant

Location: Remote — Philippines

Employment Type: Full-time

We're looking for a detail-oriented Recruitment Administrative Assistant to help keep our hiring engine running behind the scenes. You'll own the data entry, background vendor coordination, and reporting that make every hire possible, and you'll help our hiring events come to life through the marketing materials you create. You'll report directly to Stephen and collaborate daily with our U.S.-based team, so a clear communication style and a genuinely positive attitude make a real difference here. If you like structure, take pride in getting the details right, and don't mind a bit of repetition along the way, we'd love to meet you.

Benefits and Compensation:

• Permanent Work from Home
• Paid Time Off
• Monthly Performance Bonus
• Annual Bonus
• Health Allowance

What you'll do

• Hiring Event & Candidate Data Support: Enter and maintain candidate records tied to hiring events, keeping information accurate, complete, and current.
• Background Vendor Administration: Enter candidates into our background check vendor's system and manage the day-to-day admin work that keeps the vetting process moving without delays.
• Reporting with iSIMS: Pull and maintain manual reports through iSIMS, giving the team reliable, up-to-date visibility into recruiting activity.
• Marketing Materials for Hiring Events: Design flyers and promotional materials for hiring events, helping attract candidates and support smooth event coordination.
• Overall Administrative Support: Provide general administrative support to the recruitment team, pitching in wherever needed to keep day-to-day operations running smoothly.

What you'll bring

• Experience in the recruitment, staffing, or a closely related industry is strongly preferred.
• Familiarity with iSIMS or a similar applicant tracking or reporting system is a plus.
• Strong data entry skills with a sharp eye for accuracy and detail.
• Comfort with repetitive, process-driven work without losing focus or energy.
• Basic design skills (Canva or similar) for putting together event flyers and marketing materials.
• Clear, confident communication for daily collaboration with a U.S.-based team.
• A lively, upbeat attitude and genuine enthusiasm for the work.
• A reliable internet connection and a dedicated home workspace.

How you work

• Problem solving: You dig into issues, weigh the options, and land on practical solutions.
• Teamwork: You work well with others and pitch in wherever the team needs support.
• Sound judgment: You use good judgment and know when to act and when to ask.
• Planning & organizing: You plan ahead, stay organized, and keep track of the details.
• Professionalism: You represent the team and company well in every interaction.
• Quality focus: You take pride in accurate, well-done work.
• Dependability: You show up, follow through, and can be counted on.
• Ethics: You act with integrity and honesty in everything you do.