Administrative Assistant

This is a grant-funded position for an initial term through June 2027, with the potential for an extension based on program outcomes and continued funding availability.

This position is responsible to carry out daily administrative functions relating to the assigned department; Must strive to meet the Agency mission and exemplify the Agency’s core values.

Education: High School diploma or GED.

Experience: Two years of verifiable comprehensive paid field-related experience (administrative assistant /secretarial).

Skills: Pass Intermediate level office skill test including Microsoft Word, Excel and Basic Office Skills. Operate job related equipment including the use of basic computer programs and systems. Read, understand, and communicate information and ideas presented in writing. Use mathematics to solve problems.

KNOWLEDGE, ABILITIES AND OTHER EXPECTATIONS

Knowledge: Administrative and clerical procedures and systems such as word processing, managing files and records, preparing meeting minutes, designing forms, and other office procedures and terminology. General principles and objectives of information technology systems and programs. Proper spelling, grammar, punctuation, and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and free of errors.

Abilities: Data entry, generate reports, copy, manage and track documents and information. Effectively manage time to meet operational needs and desired outcomes and plan and organize the steps to implement new projects. Listen to, understand and communicate information and ideas. Work independently with minimal supervision. Maintain strict confidentiality. Work as part of a team and work effectively with persons and communities from diverse cultural, social, and ethnic backgrounds. Work effectively under pressure.

Other Expectations: Report unusual incidents and major unusual incidents. Completes all required training and maintains strict confidentiality. Regular attendance is mandatory. Remote / flexible work location eligible up to 80% of the time, subject to operational needs and organizational procedures. Maintain related records in accordance with appropriate records retention guidelines and policies. Adhere to health and safety policies and procedures.

WORK ENVIRONMENT: HYBRID

This is a support role. Work is normally performed in a typical office and computer environment; may require other physical activities. The employee may be exposed to and work in a multi-stimuli office environment with open doors, equipment noise, with frequent interruptions by employees. Works indoors in a temperature-controlled environment.