Administrative Assistant - Communications

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

You'll Be Responsible For:

• Client and stakeholder management – assist with meetings, stakeholder engagement, support the key interface between team and client.

• Research and analyze data sources – assists with analysis, interpretation and evaluation.

  -Client Satisfaction Surveys and Reporting

  -Service Provider KPI Tracking and Reporting

• Documents assembly – assist with the structure, design, and presentation of narrative and visuals.

  -Corporate Communications

  -Internal and External Presentations

  -Dashboards

• Assist with all required Mace process-driven reporting and tasks

  -Bid Waiver Logs and Procurement Trackers

• Create agendas, take and distribute meeting minutes, and chase actions.

• Update global email distribution lists.

• Assist with onboarding of new team members and track all new starters/leavers.

• Assist in maintaining staff training records and ensure training is up to date.

• Manage SharePoint platform and ensure documents are up to date.

• Develop working relationships with (range of) internal stakeholders.

• Business administration of internal team initiatives.

• Assist in the coordination of internal and external events.
  

You’ll Need To Have:

• Based in New York.

• Client office presence required 4 days per week.

• Bachelor’s degree in Business Administration, Project Management or a related field, or equivalent relevant professional experience.

• Previous experience providing administrative, project, or business support in a professional environment.

• Strong organizational skills with experience coordinating meetings, maintaining trackers, preparing reports, and following up on actions.

• Strong written and verbal communication skills with the ability to engage effectively with stakeholders.

• Proficiency in Microsoft Office applications.

• Experience supporting client-facing teams and managing multiple priorities is desirable.
  

Our values

Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.

#TH1