Administrative Assistant (Construction)

Job Description This is a remote position. Construction Project Coordinator / Assistant Company: TeamFicient Location: Remote Employment Type: Full-Time Salary Range: $1,000 to $1,300 Work Schedule: U.S. Business Hours (Central Time preferred) Why Join Us? At TeamFicient, our team spans multiple countries and regions, connecting top talent across global time zones. Work Without Borders: Collaborate daily with US-based industry professionals and build a dynamic international career. Built for Remote: Join a fully remote culture designed around accountability, proactive execution, and trust. Diverse Perspectives: Work alongside a multicultural engineering and support team dedicated to operational excellence. Grow Globally: Expand your project management and construction operations skill set on an enterprise scale. About the Role TeamFicient is looking for a detail-oriented, highly organized Construction Project Coordinator / Assistant to support a growing construction company based in Texas. In this role, you will act as the primary operational support for the Project Manager, ensuring seamless day-to-day project administration, meticulous file organization, and timely follow-ups across submittals, budgets, and closeouts. If you thrive in a fast-paced environment, possess strong communication skills, and can proactively keep critical construction workflows on schedule, we want to hear from you. Core Responsibilities Project Administration & Onboarding Assist the Project Manager with daily administrative workflows, meeting preparation, and schedule tracking. Set up and onboard new construction projects across internal systems, maintaining organized digital job files in JobTread and Google Workspace. Track outstanding deliverables and proactively follow up with general contractors, vendors, sub-contractors, and internal teams to prevent delays. Documentation & Field Correspondence Assist with the drafting, distribution, and tracking of Requests for Information (RFIs), material submittals, and formal project correspondence. Help manage change order documentation, log changes, and maintain accurate cost tracking throughout the project lifecycle. Compile, verify, and organize comprehensive project closeout documentation (warranties, O&M manuals, final punch lists). Financial & Budgeting Support Pull job cost data and extract project financials to help prepare for budget review meetings. Ensure all project documentation aligns with budget logs and vendor billing agreements. Candidate Qualifications Must-Haves 2+ years of administrative or operational experience in project coordination, executive support, or project administration. Prior experience working in the construction industry (strongly preferred supporting commercial construction projects or General Contractors/Subcontractors). Demonstrated knowledge of construction workflows: RFIs, submittals, change orders, and job closeouts . Proficiency with Google Workspace (Docs, Sheets, Drive) and construction management software (experience with JobTread , Procore, or similar platforms is a major plus). Exceptional organizational, written, and verbal communication skills with a strong ability to work independently. Good to Haves Direct experience supporting a Construction Project Manager in commercial building projects. Familiarity with job costing, AIA billing, or construction budgeting processes. Proven track record of managing high-volume follow-ups across multi-stakeholder teams. Work Location: Remote