Virtual Administrative Assistant

About Us Midsouth Hotel Supply is a one-stop-shop for all your hospitality needs. With 20 years of experience in wholesale and distribution, we offer unbeatable prices on a wide range of products, including towels, linens, janitorial supplies, bedding, furniture, appliances and electronics. Our transparent practices and commitment to customer satisfaction have earned us the trust and respect of the hospitality industry. As a family-owned business, we take pride in our service-oriented approach and provide multilingual customer service in English, Gujarati and Hindi. Choose Midsouth Hotel Supply for all your hotel and motel supply needs. Job Description This is a remote position. We are seeking a highly organized, tech-savvy, and proactive Remote Virtual Executive Assistant to provide comprehensive support directly to company leadership. The ideal candidate is a self-starter who can manage a wide range of administrative, bookkeeping, and operational tasks independently. This role requires a professional with a strong command of both English and Gujarati , and the ability to work effectively during U.S. business hours (night shifts in India). You will serve as a crucial partner in streamlining our daily operations, using your skills and knowledge to enhance overall business efficiency. Requirements Executive & Administrative Support: Manage and respond to all incoming emails, SMS messages, and phone calls on behalf of company leadership. This includes prioritizing urgent communications and handling routine inquiries. You will also process incoming and outgoing mail and handle any administrative tasks assigned by the executive team, demonstrating a readiness to tackle new challenges. Financial & System Management: Assist with essential bookkeeping tasks, such as invoicing and managing purchase orders. You will be responsible for adding new products to our system and ordering supplies for the office and warehouse. A key part of your role will be maintaining system organization by cleaning out old orders and ensuring all customer contact information is accurate and up-to-date. General Assistance & Project Support: Be prepared to handle any assigned task, demonstrating a proactive and adaptable approach to your work. You are expected to be tech-savvy and able to leverage AI tools to find new efficiencies and support various projects as needed. Qualifications: Proven experience as an Executive Assistant, Virtual Administrative Assistant, or in a similar remote role. Fluent in both English and Gujarati (both written and verbal). Exceptional time management and organizational skills, with the ability to work independently and anticipate the needs of company leadership. A proactive mindset with a strong attention to detail and problem-solving skills. Proficiency with common office software and the ability to learn new applications quickly, including AI tools. Experience with accounting software like Zoho is a significant plus. Must have a dedicated computer for work, reliable noise-canceling headphones , and a strong, stable internet connection . Willingness to work during U.S. business hours (night shifts in India). Show Us Why You're the One! We'd love to learn more about you beyond your resume. As the next step in your application, please record a short video (no more than 5 minutes) telling us a bit about yourself. What excites you most about this opportunity. What skills and experiences make you a great fit for our team. What your expectations are for this role and our company. Any questions you have for us. You can upload your video here: https://workdrive.zohoexternal.com/external/5aecc93b3a4a7df6da0f553bb34419bba7db49b255a51af0a692a86fac8f3e81 Benefits Competitive compensation based on experience. Flexible work schedule. Paid time off. Opportunity to work closely with company leadership and directly impact the business's success. Fully remote work environment.