Executive Administrative Assistant

Job Description This is a remote position. Our client is looking for an Executive Administrative Assistant to support two founders in a fast-paced, early-stage environment. This role offers hands-on exposure to community management, recruiting operations, and business development initiatives, playing a key role in keeping daily operations aligned and moving forward. They operate within the startup and community-driven space, having built a strong network and gained traction by connecting professionals and driving collaborative growth over recent years. This is a high-impact position where organization, proactivity, and ownership are everything. The person in this role will act as a central point of coordination across multiple workflows, ensuring priorities are executed efficiently and nothing falls through the cracks. Responsibilities Manage founder calendars, including scheduling membership calls, introductions, and internal meetings Coordinate outreach efforts with community members and support engagement initiatives Track member contributions, OKRs, and participation tied to internal programs Plan and execute both virtual and in-person events, including logistics and coordination Oversee onboarding processes by setting up new members across platforms like Slack and internal systems Maintain and optimize internal documentation and workflows in Notion as the main source of truth Coordinate interview scheduling between candidates and clients, adjusting as needed Support sourcing efforts by reviewing candidate pipelines and identifying key selection criteria Assist with outreach messaging, list building, and workflow optimization using AI tools Handle general administrative and operational tasks across recruiting functions Research relevant business development events and assist with attendance planning Coordinate travel logistics and event participation for founders Build and organize target contact lists for outreach campaigns Maintain clean and structured databases for business development efforts Provide ongoing support for ad hoc founder requests and shifting priorities Requirements Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities independently with minimal supervision Excellent written and verbal communication skills Comfortable working in dynamic, fast-moving environments with evolving priorities Experience using tools such as Notion, Google Workspace, Slack, and AI platforms Proactive mindset with a strong sense of ownership and accountability Qualifications Previous experience in administrative, operations, or executive support roles Exposure to startup environments, recruiting processes, or community operations is a plus Experience coordinating events or managing logistics is highly valued Ability to think critically and solve problems in ambiguous situations Benefits Full-time role 100% remote work environment High exposure to founders and strategic decision-making Opportunity to grow within a fast-scaling startup environment Dynamic and collaborative culture with real ownership of responsibilities