Administrative Assistant - Development Servicing Agreements

Join a dedicated team helping build Edmonton's future by providing vital clerical and administrative coordination. As a Clerk II, you keep essential municipal land development processes running efficiently and accurately.

Reporting to the Director of Subdivision & Development Coordination, you will deliver comprehensive administrative, committee, and financial support to both the Section and the Development Servicing Agreements (DSA) Unit. You will coordinate multi-party committee meetings, direct servicing agreement documentation, track financial workflows, and liaise with internal teams and external industry collaborators to facilitate timely land development.

What will you do?

• Coordinate administrative functions for internal and multi-party committees (such as the Development Agreement Working and Steering Committees, and Off-Site Levy Committees), including scheduling, confirming quorum, booking venues/virtual platforms, preparing agendas, recording minutes, and publishing approved records to City web pages
• Direct and track servicing agreements and related legal documentation through the execution cycle; prepare caveat discharge and postponement documents for registration with the Alberta Land Titles office
• Serve as an administrative point of contact for private developers, external legal counsel, and community partners regarding servicing agreement statuses, routine procedural inquiries, and Land Titles updates
• Process routine financial transactions, including purchasing requisitions, PO and non-PO invoices, corporate procurement card reconciliations, training registrations, and annual professional membership dues (e.g., APEGA, ASET, APPI)
• Manage Section logistics, including interoffice and registered mail, onboarding setups, computer/phone asset inventories, office move coordination, and tracking inquiries from City Council
• Assist method analysts with drafting process maps, Standard Operating Procedures (SOPs), task deliverable lists, and the DSA Annual Report
• Maintain accurate electronic databases, archive project documents, and index redline/engineering drawings

Qualifications

:

• Completion of the twelfth (12th) school grade, including business subjects related to word and information processing or data entry; or completion of an appropriate certificate program from an approved business school or college
• Two (2) years of diversified experience in general office practices and procedures, document formatting, records management, and detailed meeting minute preparation

Assets:

• Experience working with land development processes, legal agreements, municipal bylaws, or Land Titles procedures
• Experience supporting formal working groups, steering committees, or multi-party boards
• Experience utilizing enterprise platforms such as POSSE, ePlan, SAP Ariba, or Google Workspace

Skills required for success:

• Expertise in structured minute-taking and formal agenda preparation
• High attention to detail when managing legal instruments, contracts, and municipal records
• Strong organizational and task-prioritization capabilities in high-volume, deadline-driven settings
• Clear and professional written and verbal communication suited for internal leaders and external industry collaborators
• Proactive problem-solving to resolve scheduling bottlenecks, document discrepancies, and administrative roadblocks
• Discretion and tact when handling sensitive legal documentation, financial transactions, and inter-organizational inquiries
• Proficiency across productivity suites and municipal software applications
• Sound judgment when navigating routine operational decisions versus identifying issues requiring managerial escalation
• Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)
• Embracing a culture of equity, diversity, reconciliation and inclusion

Conditions of Employment:

• Applicants may be tested

Work Environment:

• This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement, and the incumbent will be notified in advance
• This role works primarily in an indoor setting
• This is a public-facing role and requires engagement and interaction with diverse people from various backgrounds with different needs, expectations and emotional states

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca. Learn more about our benefits https://bit.ly/COEbenefits

Up to 1 permanent full-time

Hours of Work: 40 hours per week

Salary Range: $25.174 - $31.256 (Hourly); $52,563.310 - $65,262.530 (Annually)

Recruitment Consultant: JF/SO

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.

Classification Title: Word/Data Processing Clerk II

Posting Date: Oct 28, 2026

Closing Date: Nov 04, 2026 11:59:00 PM (ABT)

Number of Openings (up to): 1 - Permanent Full-time

Union: CSU 52

Department: Development Services

Work Location(s): 8th Floor Edmonton Tower, 10111 104 Avenue Edmonton T5J 0J4