Administrative Assistant, Human Resources & Employee Experience

Position Title:

Administrative Assistant, Human Resources & Employee Experience

Position Type:

Full time

Scheduled Weekly Hours:

40

Categories:

Staff Non-exempt

Job Summary:

Are you an organized multi-tasker with a knack for keeping operations running seamlessly? We are seeking a dynamic Administrative Assistant to serve as the operational backbone of our department. In this fast-paced role, you will be the face and voice of our team—welcoming visitors, managing communications, and tackling daily logistical challenges. If you thrive on keeping schedules tight, events running smoothly, and campus concerns resolved quickly, we want to hear from you!

Job Duties:

Reporting Structure:

• Reports to the Associate Vice President, Human Resources and Employee Experience

Work Schedule:

• Full-time position working 40 hours per week, 52 weeks per year

Work Setting:

• On campus role

• Hours: 8:00am - 4:30pm

• Schedule flexibility available based on operational needs

What You Will Do:

• Supports daily operations of assigned department, including scheduling meetings, updating calendars, creating reports, and maintaining inventory of office supplies. Coordinates the work of student employees as needed.

• Provides administrative support including working with vendors, greeting visitors and guests, and creating correspondence. Participates in office initiatives and prepares documentation for memberships, workshops, and conferences.

• Coordinates preparation of weekly meeting agendas and oversees logistics for meetings and travel. Supports team with expense reporting.

• Schedules meetings, coordinates safety and general training sessions, and assists with departmental events.

• Coordinates and provides support for staff searches, hiring, onboarding, and exiting. Processes and coordinates student payroll on-boarding, compensation changes, etc. Tracks and updates office locations, contacts, and special needs.

• The job description's listed responsibilities and tasks are not exhaustive, additional non-essential tasks and responsibilities may be assigned as needed.

What You Will Bring:

Required:

• High school diploma or GED

• Two (2) or more years of related experience

Preferred, but not Required:

• Associate's degree

• Four (4) years administrative or related experience

Physical Requirements:

• Office environment/no specific or unusual physical or environmental demands.

Job Exempt:

No

Salary Range:

17.16-21.45

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

This role is not budgeted for visa sponsorship, all candidates must be authorized to work in the US without a need for current or future visa sponsorship.

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):

• Flexible scheduling options determined by role;
• Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
• A comprehensive employee wellness program including program incentives
• A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Inclusive Excellence:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.

If this position is approved for hybrid/remote work this position is open to candidates located in the following states: CA, CT, FL, GA, IN, MA, MI, MO, NC, NJ, NY, PA, SC, TX, and VA.

Candidates must be physically located and authorized to work in one of these approved states by the start date of employment and throughout employment.

E-Verify

Bucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) 577-1631 or email hr@bucknell.edu.

About Bucknell

Founded in 1846 and located along the banks of the Susquehanna River in historic Lewisburg, Pa., Bucknell University is an undergraduate-focused institution that stands uniquely at the intersection of top-ranked liberal arts, engineering and management programs. Our students choose from more than 60 majors and 70 minors in the arts, engineering, humanities, management, and natural and social sciences, as well as extensive global study, service-learning and research opportunities. Bucknell’s 3,700 undergraduate and 30 graduate students enjoy a low 9:1 student-faculty ratio and exceptional opportunities to collaborate with faculty mentors on scholarly and artistic projects.

Bucknell’s beautiful 450-acre campus includes first-rate facilities and is home to more than 90 percent of its undergraduate students. Student life is vibrant with about 200 student-run organizations, 27 NCAA Division I athletics teams, a robust arts culture, and a commitment among many of the students to community and global service work.

Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.

The Community

Lewisburg (pop. 5,700) is located in central Pennsylvania and features beautiful Victorian homes, the restored art deco Campus Theatre (owned by the University), a variety of restaurants, shops and boutiques, and the Barnes & Noble at Bucknell University Bookstore. It is the seat of Union County, which has about 44,000 residents.

The city of Williamsport is about a 30-minute drive from campus, and Penn State University’s main campus is about an hour away, as is Harrisburg, Pennsylvania’s state capital. Bucknell is within a three-hour drive of New York City, Philadelphia, Baltimore and Washington, D.C.

The cost of living is low compared to that of major U.S. cities and suburbs. Bucknell’s surroundings yield fresh produce, cultural activities and events, and outstanding opportunities for outdoor activity on the Susquehanna River and in the nearby state parks and forests. The Lewisburg Area School District receives excellent reviews for its schools at all grade levels. Lewisburg Area High School consistently ranks among the top 50 high schools in Pennsylvania for SAT scores and statewide exams.