Administrative Assistant II

Parks & Recreation

Administrative Assistant II - Parks

Posting Expires: November 12, 2026

Salary: $44,547/annually

General Description and Classification Standards:

Performs general administrative and clerical duties in support of the department director or coordinator within an assigned department. Duties include, but are not limited to: preparing, reviewing, disseminating, and/or filing routine correspondence, documents, and reports; assisting the public, public officials, departmental and other City personnel with various requests; answering the telephone; and greeting visitors.

Supervision Received:

Works under minimal supervision; can set own work sequence and pace within process/department limitations.

Essential Duties and Responsibilities:

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

· Performs receptionist, general administrative and clerical duties.

· Opens, sorts, and distributes incoming mail; prepares and deposits outgoing mail.

· Staffs the office at all times unless otherwise directed; substitutes for co-workers in temporary absence of same.

· Maintains office supplies, inventory, and orders items for restocking.

· Handles routine requests for information, records, and other resources directly, relieving supervisor of administrative details; provides clerical support for the division.

· Receives, reviews, routes, and/or processes various forms, requests, reports, files, records, and documents from the public and/or other departments.

· Researches and locates records using computer system or manually; resolves problems in searching and recovering lost, missing, and/or any other particular report or file.

· Attends meetings, seminars, and training sessions as required to remain knowledgeable of departmental operations, to promote improved job performance and to stay current with changing state/municipal policies, codes, and laws.

· Uses independent judgment in routine situations.

· Provides guidance and training as required to lower level, interns, temporary employees, etc.

· Researches and tracks incident reports for victims.

· Photocopies documents and reports for staff distribution and order supplies for the unit.

· Answers and directs phone calls as well as provide general support to visitors.

· Enters data into various systems depending on the nature of the data.

· Produces and distribute correspondence memos, letters, faxes, and forms.

· Maintains contact list for vendors, building maintenance, etc.

· Assists with Open Records requests.

· Maintains computer and manual filing systems for record keeping as well as to stay in compliance with CALEA.

· Creates and updates databases for different courses, etc.

· Maintains course registrations via PowerDMS.

· Requests, receives and prepares quotes for purchase requisitions.

· Submits and reconciles expense reports.

· Creates and maintains rosters for courses to give credit to those in attendance.

· Assists with other units maintaining their certification as well.

· Coordinates repairs to office equipment as well as building maintenance.

· Generates reports.

· Requests, receives, and prepares quotes for purchase requisitions as well as submit and reconcile expense reports.

· May perform other duties as assigned.

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

Knowledge Skills and Abilities:

This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.

· Knowledge of administrative procedures and methods as required in the performance of duties.

· Skill in communicating with supervisors, staff members and the general public.

· Ability to compile, organize, prepare and maintain an assortment of records and reports.

Minimum Qualifications:

Education and Experience High School diploma or equivalent and two (2) years of experience.

Licensures and Certifications - None

Preferred Requirements Associate’s Degree in Business Administration or related field, and two (2) years of experience in a progressively responsible clerical role.

Work Environment:

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.

Lifting Requirements:

Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.

Work Schedule:

This position follows the City’s hybrid work schedule policy as assigned by the Department of Human Resources Commissioner and requires in-person work at City worksites/facilities at least four (4) days per week, with the option to work remotely one (1) day per week, based on eligibility, departmental needs, and supervisor approval. The hybrid work schedule is subject to change at any time to five (5) days in-person work.

It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department.

The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran’s status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce.