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JazzHR is looking for an administrative assistant to join our team in our Pittsburgh office. This person will work to support the daily operations of the office. This is a Hybrid Position, with at least 4-6 days per month needed in the Pittsburgh Office.
The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.
Responsibilities:
Field inbound communications
- Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
Coordinate scheduling
- Set up meetings based on cross-functional availability for both internal and external stakeholders.
Organize internal resources
- Build out and maintain processes to keep
files and office supplies organized and easily accessible.
Liaise with visitors
- Act as point person for office guests.
Communicate policies and procedures
- Alert employees of new processes, rules and regulations.
Facilitate executive-level operations
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Book travel, submit expense reports and send communications for high-level staff as needed.
Requirements:
High school diploma
1-2 years experience as an administrative assistant, secretary or receptionist
preferred
Strong organizational, communication, and time-management skills
Proven ability to work in a fast-paced environment
Positive, high-energy attitude
Resourcefulness, creativity, and problem-solving skillset
Familiarity with office equipment (i.e. printers, fax machines, projectors)
Proficiency in Microsoft Office (especially MS Excel and PowerPoint)
Compensation:
Pay. $100/hr
Tangible and intangible benefits
Company Culture:
What we prioritize
DEI initiatives
Texting Privacy Policy and Information:
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