Administrative Coordinator

Company Overview

Stella-Jones is a leading manufacturer of essential infrastructure products focused on serving utilities and railroads, as well as supplying big box home improvement stores across North America. Headquartered in Montreal, Canada and publicly traded on the Toronto Stock Exchange, Stella-Jones operates a vast network of facilities that employs more than 3,000 employees across the United States and Canada. Built on strong foundations with a coast-to-coast reach, we offer real opportunities for career success and community impact. Learn more about Stella-Jones at: https://www.stella-jones.com/en/inside-stella-jones

Position Overview

The Administrative Coordinator at Stella-Jones provides critical support to the COO, Environmental Health & Safety (EH&S), and Operational Innovation & Excellence Center (OIEC) teams. This unique role is ideal for a highly organized and motivated individual who is eager to learn about the business, develop new skills, and grow into future roles within Stella-Jones. The position balances traditional administrative responsibilities with opportunities to participate in cross-functional projects, data analysis, and business initiatives.

This role will be based onsite at our Lenexa, Kansas office. This position will be hybrid, typically with 3 to 4 days in the Lenexa office once a period of training and integration is complete.

Principal Responsibilities

• Provide day-to-day administrative support to the COO, EH&S, and OIEC leaders, including scheduling, correspondence, and document preparation.
• Coordinate and organize meetings, travel arrangements, and department activities.
• Support data collection, analysis, and preparation of reports, charts, and presentation materials.
• Manage the end-to-end procurement and invoicing lifecycle in SAP/VIM, including cross-departmental approval routing, PO generation, Goods Receipts/SES, and AP resolution for recurring and ad-hoc expenses.
• Coordinate expense management and reporting (Concur), ensuring timely reconciliation of corporate credit card expenses and compliance with company policies.
• Assist in maintaining departmental files, records, and compliance documents.
• Partner with leadership teams to monitor progress on key projects and follow up on action items.
• Assist in preparing communications, policies, and training materials for EH&S and OIEC initiatives.
• Serve as a point of contact for visitors, vendors, and internal stakeholders.
• Take ownership of assigned projects and drive them to completion, ensuring accuracy and timeliness.
• Perform other duties as assigned to support business priorities.

Key Qualifications

• Bachelor’s degree plus 2+ years of related experience (ideally in an administrative, project coordination, or business support capacity) –or– Associate's degree plus 5+ years of related experience required
• Prior experience in manufacturing, operations, and/or safety a plus

Required Knowledge, Skills, and Abilities

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Organizational and project management skills; ability to manage multiple priorities.
• Excellent written and verbal communication.
• High attention to detail, accuracy, and follow-through.
• Ability to work independently and proactively while supporting multiple leaders.
• Analytical mindset; comfortable working with data and reporting tools.
• Collaborative and adaptable; able to work across departments.

Growth Opportunity

This role is designed as a launch point for future career opportunities within Stella-Jones. The Administrative Coordinator will gain exposure to multiple business functions, leadership decision-making, and key operational initiatives, positioning them for advancement into broader roles in operations, EH&S, continuous improvement, or business management.

Note: Employment at Stella-Jones in the United States is contingent upon the successful completion of a pre-employment drug test and criminal background check. Also, there is no visa sponsorship of any kind available for this role.

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