ADMINISTRATIVE COORDINATOR

Our client, a prestigious Am 100 law firm, is seeking an Administrative Coordinator. This role is essential for providing administrative support across Regional Offices and for various Firmwide initiatives and activities. Job Responsibilities: Offer administrative support to multiple departments such as operations, facilities, finance, practice innovation, and talent management. Maintain and manage administrative files, spreadsheets, and databases, and generate reports and presentations as needed. Coordinate and organize office and social events, and manage office-specific programs. Update and maintain processes and systems related to office relocations, secretarial reassignments, and other office logistics. Assist with budget monitoring and maintenance. Serve as the administrative point of contact for internal and external communications on behalf of C-Level executives or the Senior Administrative Manager. Manage additional administrative projects and tasks as assigned. Proficiencies: Advanced proficiency in MS Word, Outlook, Excel, and PowerPoint, including document editing and web-based conference tools. Skilled in coordinating training programs and managing events. Strong command of English grammar, spelling, and punctuation. Basic understanding of talent management systems such as PeopleSoft, SuccessFactors, and Workday. Familiarity with document management applications like WorkSite. Qualifications: Associates or Bachelors degree preferred. Minimum of 3 years of administrative experience in a professional services or legal environment. This position requires the ability to work overtime as needed and offers the opportunity to play a key role in the smooth operation of the firms regional and firmwide functions. Hybrid schedule SKILLS AND CERTIFICATIONS [note: bold skills and certification are required] Associates or Bachelors degree preferred. Minimum of 3 years of administrative experience in a professional services or legal environ Advanced proficiency in MS Word, Outlook, Excel, and PowerPoint, including document editing and web- Advanced proficiency in MS Word, Outlook, Excel, and PowerPoint, including document editing and web- Familiarity with document management applications like WorkSite. Basic understanding of talent management systems such as PeopleSoft, SuccessFactors, and Workday.