Administrative Data Entry Coordinator – Remote

About PulseMediaNL

PulseMediaNL is seeking an organized, dependable, and detail-oriented Administrative Data Entry Coordinator to support our remote administrative and information-management operations.

This role combines data entry, records coordination, document processing, spreadsheet maintenance, digital filing, and general administrative support. The successful candidate will help ensure that business information is entered accurately, properly organized, and maintained according to established procedures.

This position is well suited for someone who enjoys structured administrative work, is comfortable using computers and digital systems, and can work independently while meeting deadlines.

Position Summary

The Administrative Data Entry Coordinator will be responsible for entering, reviewing, updating, and coordinating information across company databases, spreadsheets, records, and administrative systems.

Daily responsibilities may include processing incoming information, maintaining electronic records, updating spreadsheets, reviewing documents for completeness, organizing files, monitoring administrative requests, and supporting internal teams with routine data-related tasks.

The successful candidate should demonstrate accuracy, organization, confidentiality, reliability, and professional communication.

Key Responsibilities

Data Entry Coordination

• Enter information accurately into databases, spreadsheets, CRM systems, and other approved platforms.
• Transfer data from forms, emails, documents, reports, and other authorized sources.
• Create new records and update existing information.
• Review completed entries for accuracy and completeness.
• Verify names, dates, contact information, reference numbers, and other relevant data.
• Identify missing, duplicate, outdated, or inconsistent information.
• Correct routine errors according to established procedures.
• Coordinate outstanding data-entry assignments and follow-up requirements.
• Maintain consistent formatting and recordkeeping standards.
  
  

Administrative Support

• Provide routine administrative assistance to supervisors and internal teams.
• Process forms, documents, and internal requests.
• Maintain administrative trackers, logs, and task lists.
• Prepare basic reports, summaries, and correspondence.
• Monitor assigned tasks and approaching deadlines.
• Retrieve records and information for authorized employees.
• Follow up on pending administrative activities.
• Assist with special projects and operational assignments.
  
  

Spreadsheet Database Management

• Maintain spreadsheets using Microsoft Excel, Google Sheets, or similar applications.
• Enter, organize, sort, and filter information.
• Review spreadsheets for errors and missing information.
• Update database records as required.
• Assist with identifying duplicate or outdated records.
• Perform routine data-quality checks.
• Support database cleanup and reconciliation activities.
• Prepare basic data summaries when requested.
  
  

Document Processing

• Review incoming forms and documents for completeness.
• Extract required information for data entry and record updates.
• Process documentation according to established procedures.
• Identify missing or unclear information.
• Upload and categorize completed documents.
• Maintain accurate records of processed documentation.
• Assist with document indexing and archiving.
• Follow established document-management standards.
  
  

Digital Records File Management

• Maintain organized electronic filing systems.
• Upload, rename, categorize, and archive files.
• Follow established file-naming conventions.
• Maintain structured shared folders and cloud-based records.
• Retrieve files for authorized team members.
• Identify incorrectly filed or duplicate documents.
• Assist with routine digital-file cleanup.
• Ensure administrative records remain organized and accessible.
  
  

Email Administrative Communication

• Monitor assigned administrative inboxes and communication channels.
• Review incoming requests and determine appropriate actions.
• Respond to routine administrative inquiries when authorized.
• Forward specialized requests to appropriate team members.
• Draft basic professional correspondence.
• Track communications requiring additional action.
• Follow up on outstanding requests.
• Provide status updates to supervisors when required.
  
  

Required Qualifications

• High school diploma, secondary school qualification, GED, or equivalent.
• Basic to intermediate computer proficiency.
• Good typing and data-entry abilities.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to work with spreadsheets, databases, documents, and email.
• Ability to follow detailed instructions and established procedures.
• Ability to review information for accuracy and completeness.
• Professional written communication skills.
• Ability to manage multiple assignments.
• Ability to work independently in a remote environment.
• Responsible approach to confidential information.
  
  

Previous experience in data entry, administrative support, office administration, records management, document processing, clerical work, or virtual assistance is beneficial but may not be required.

Preferred Skills

Experience or familiarity with the following is advantageous:

• Microsoft Word, Excel, and Outlook
• Google Docs, Sheets, Drive, and Gmail
• CRM and database systems
• Records-management platforms
• Digital document-management systems
• Cloud-based office applications
• Task-management software
• Remote collaboration tools
  
  

Training may be provided for PulseMediaNL-specific systems and workflows.

Key Skills Competencies

Accuracy: Strong commitment to maintaining complete and reliable information.

Attention to Detail: Ability to identify errors, inconsistencies, duplicate records, and missing information.

Organization: Ability to coordinate records, documents, spreadsheets, and administrative assignments effectively.

Computer Skills: Comfortable using office applications, databases, email, and online systems.

Time Management: Ability to prioritize responsibilities and meet established deadlines.

Communication: Ability to communicate clearly and professionally with colleagues and supervisors.

Confidentiality: Responsible handling of sensitive business information.

Reliability: Dependable attendance, responsiveness, and completion of assigned work.

Independence: Ability to remain productive and accountable without continuous supervision.

Adaptability: Willingness to learn new systems, procedures, and technologies.

Confidentiality Data Protection

The Administrative Data Entry Coordinator may have access to confidential company, customer, employee, vendor, or operational information.

Employees are expected to maintain confidentiality, protect account credentials, use approved company systems, and follow established privacy and information-security procedures.

Sensitive information must not be disclosed to unauthorized individuals. Applicable privacy and data-protection requirements, including GDPR requirements where relevant, must be followed.

Remote Work Expectations

The successful candidate will be expected to maintain reliable internet access and remain available through designated communication channels during scheduled working hours.

Employees should manage assignments independently, maintain dependable attendance, meet established deadlines, participate in required virtual meetings and training, and communicate promptly regarding technical issues or potential delays.

Performance Expectations

Performance May Be Evaluated Based On

• Data-entry accuracy and completeness.
• Timeliness of assigned work.
• Quality of administrative support.
• Accuracy of spreadsheets and databases.
• Organization of electronic records.
• Quality of document processing.
• Effective coordination of pending assignments.
• Professional communication.
• Confidentiality and security compliance.
• Reliability and remote-work performance.
  
  

The position emphasizes accuracy, organization, efficiency, confidentiality, professionalism, and dependable execution.

Ideal Candidate

The ideal candidate is highly organized, dependable, accurate, and comfortable working with digital information. They can coordinate multiple administrative assignments while maintaining strong attention to detail.

Successful candidates will demonstrate professional communication, good computer skills, reliability, confidentiality, and the ability to work effectively with limited supervision.

What PulseMediaNL Offers

Depending On The Employment Arrangement, PulseMediaNL May Offer

• Fully remote work opportunities.
• Full-time or part-time schedules where available.
• Structured onboarding and training.
• A professional remote working environment.
• Opportunities to develop administrative and data-management skills.
• Experience with modern digital business systems.
• Ongoing guidance and performance feedback.
• Opportunities for additional responsibility based on performance.
  
  

How to Apply

Interested candidates should submit an up-to-date CV/resume and a brief introduction outlining their interest in the Administrative Data Entry Coordinator – Remote position.

Applicants are encouraged to highlight relevant skills or experience in data entry, administrative support, spreadsheet management, database maintenance, document processing, digital filing, records management, Microsoft Office, Google Workspace, or remote work.

Entry-level candidates are encouraged to apply if they demonstrate strong attention to detail, organization, computer proficiency, accuracy, reliability, and a willingness to learn.

Additional Information