Administrative Executive

Company Description

Xinova Limited is a global business consulting firm that supports entrepreneurs, startups, and international companies in building and expanding across borders. Evolving from its roots in global mobility advisory, Xinova now offers integrated business, market, and strategic consulting services to simplify complexity for founders and business leaders. The company provides end-to-end support, including company formation, market entry, operational planning, brand strategy, and cross-border expansion across the UK, EU, Asia, and beyond. Xinova is developing a future-focused investment and consulting platform to empower high-potential ventures through strategic guidance, funding, and long-term partnership. Guided by integrity, insight, and innovation, Xinova aims to transform ideas into sustainable global businesses and be a trusted partner for growth and global opportunity.

Role Description

The Administrative Executive is responsible for providing comprehensive executive and administrative support to leadership and project teams in a contract capacity. This hybrid role is based in WP. Kuala Lumpur, with a mix of in-office presence and some work-from-home flexibility. Day-to-day responsibilities include managing calendars, scheduling meetings, coordinating travel and logistics, preparing documents and presentations, and maintaining accurate records and filing systems. The role also involves handling general office administration, supporting internal and external communications, assisting with basic reporting, and liaising with clients, partners, and vendors to ensure smooth operations. The Administrative Executive will be expected to prioritize tasks, maintain confidentiality, and contribute to an organized and efficient work environment.

Qualifications

• Strong Executive Administrative Assistance and Administrative Assistance skills, including calendar management, meeting coordination, and document preparation.
• Proficiency in General Administration, such as office coordination, records management, and basic reporting and documentation.
• Excellent Communication and Interpersonal Skills to interact professionally with internal teams, clients, and external partners.
• Ability to use productivity tools (e.g., word processing, spreadsheets, presentation software, online collaboration platforms) effectively.
• High attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
• Demonstrated reliability, discretion, and professionalism in handling confidential and sensitive information.
• Experience in a consulting, professional services, or international business environment is an advantage.
• Relevant diploma or degree in Business Administration, Management, or a related field, or equivalent practical experience.

Benefits:

• Employee Training Programme.
• Employee Perks.
• Female Friendly working environment.
• 12 days menstrual leave.
• 15 Paid holidays

Xinova Limited is committed to Equality of Opportunity and actively welcomes all applications from all sections of community no regards age, gender, sexual orientation, races and provide the same opportunity to every single individual.