Administrative Officer

Azura Consulting LLC is seeking a part-time, fully remote Administrative Officer to support NOAA Fisheries’ Office of the Assistant Administrator (OAA). The position provides administrative, communications, and process improvement support, including document preparation, executive coordination, development of administrative tools, and quality control. Qualified candidates must have at least eight years of relevant experience, strong organizational and communication skills, and the ability to independently manage projects and deadlines. The position is approximately 20 hours per week.

Azura is seeking a part-time Administrative Officer to provide administrative analysis, process improvement, and communications support to the National Marine Fisheries Service (NMFS) Office of the Assistant Administrator (OAA). The position will help improve efficiency, consistency, accessibility, and quality of administrative operations.

The ideal candidate will have exceptional attention to detail, strong organizational and communication skills, and the ability to independently manage projects from initiation through completion. Candidates must be comfortable managing competing priorities and short deadlines, maintaining a flexible work schedule, and collaborating effectively with colleagues and federal leadership.

Place of Performance and Work Schedule

This position is fully remote within the United States. Work is part-time (approximately 20 hours per week, Monday through Friday), with flexibility in scheduling. Candidates must be available for calls and meetings during normal Eastern Time business hours as needed and respond to work-related communications within 24 hours during scheduled workdays.

The anticipated start date is December 1, 2026, contingent upon completion of the required background investigation and Government approval. Visa sponsorship and relocation assistance are not available for this position.

Compensation and Benefits

· Hourly Rate: $42.43

· Benefits: Eligible regular part-time employees receive paid vacation and sick leave and access to Azura's 401(k) retirement plan with employer matching contributions, subject to plan eligibility requirements.

Duties

The Administrative Officer will provide administrative, analytical, and communications support. Specific responsibilities may include:

• Prepare, edit, proofread, and quality-control correspondence, memoranda, manuals, informational materials, newsletters, reports, spreadsheets, presentations, and other administrative documents.
• Develop and implement, following Government approval, improved administrative processes, templates, trackers, dashboards, checklists, and automated tools to streamline operations.
• Assist in developing and implementing efficient cost-documentation processes and tools consistent with NOAA and other applicable agency requirements.
• Provide strategic calendaring and administrative support to NOAA Fisheries executive leadership, including managing meeting requests, tracking meeting materials, and coordinating leadership action items.
• Organize and support staff training on plain language, administrative processes, and document quality standards.
• Develop draft communications plans, campaigns, and informational materials for Government review and approval.
• Apply federal communications standards and best practices, including Government Publishing Office (GPO) style, plain language guidelines, photo organization, and Section 508 accessibility requirements.
• Develop presentations and visual materials that help managers, scientists, and leadership communicate complex information to nontechnical audiences.

Required Qualifications

• Associate's degree in business administration, communications, public administration, or a related field.
• Minimum of eight years of relevant experience in administrative support, executive support, program analysis, or related functions.
• Demonstrated ability to independently plan, organize, prioritize, and complete projects within established schedules and budgetary constraints.
• Strong writing, editing, organizational, and interpersonal communication skills.
• Proficiency with Microsoft Office (Excel, Word, and PowerPoint) and Google Workspace.
• Authorization to work in the United States.
• Ability to successfully complete the required Public Trust background investigation and meet applicable Government suitability requirements.

Preferred Qualifications

• Bachelor's degree in business administration, communications, public administration, or a related field.
• Experience supporting senior leadership within a federal agency or similarly complex organization.
• Experience developing administrative process improvements, communications materials, or Section 508-compliant documents.

Instructions

• Click the link above or at the bottom of the page to apply.
• The application will take approximately 10-15 minutes to complete.
• If you want to provide more information for any of your responses, please use the Applicant Comment section to elaborate.
• You will need to provide 2 to 4 references with contact information (name, email, and phone number).

· Application Review: Applications will be reviewed on a rolling basis. Priority consideration will be given to applications received by November 12, 2026. Applications received after this date may still be considered.

• Required Documents:
• Cover Letter - 1 page that specifies the position to which you are applying; your earliest available start date; and your level of knowledge, skills, abilities, and experience as they pertain to the key responsibilities and desired strengths of this position. Label this file as Lastname-Firstname_Cover Letter_Admin Officer.
• Resume/CV - 3 pages or less targeted specifically towards the duties and qualifications of this position. Label this file as Lastname-Firstname_Resume (OR CV)_Admin Officer.

Thank you for applying. Azura Consulting LLC (Azura) is an Equal Opportunity Employer and does not discriminate on the basis of any status or condition protected by applicable federal or state law. We strongly encourage all qualified persons to apply for this position.

Review Process

This recruitment process can take several weeks. Once we narrow the applicants, we conduct virtual interviews with chosen applicants and make a final selection. The chosen candidate then undergoes a federal background investigation which often takes 6 to 16 weeks; the candidate either passes or fails based on NOAA's regulations. Contingent upon satisfactory completion of this investigation and United States work authorization verification, Azura will formally offer the position to the preferred applicant. If the applicant fails this investigation, the next applicant who meets the position's criteria will be contacted. Azura will notify all other applicants if they are not chosen for the position.

Please be advised that applicants will not receive an email confirmation upon submission. Azura kindly requests that candidates refrain from contacting the company to inquire about the status of their application. All applications will be reviewed and considered. Azura reserves the right to close job postings at any time once a sufficient number of qualified applicants has been identified.

About Azura

Azura is a woman-owned small business headquartered in the Dallas/Fort Worth area. We offer 'big city' resources with 'small town' customer service. Our primary consulting services are focused on natural resources, professional writing and editing, and educational outreach and communication. Please see our website for more information. www.azuraco.com