Administrative Services Assistant - Hybrid Nashville, TN
- Hiring from
- United States
- Work type
- Hybrid
- Posted
- Sep 22, 2026
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Job Description
Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties that do not require his/her personal attention. Routinely acts as liaison between executive's office and the departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends meetings as required to gain information; routinely handles complaints and requests from members of other departments, citizens as required; attends meetings and gatherings in performing personal contact duties. Handles routine correspondence, including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for applications, staff meetings, and other purposes; may take minutes at meetings. Requests office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
Requirements
| Type | Category | Qualification | Description | Competency | Required | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Skills | Others | Administative Assistant | | Proficient (4-6 Years) | Yes | ||||||||
| Software | Others | Adobe Acrobat | | Proficient (4-6 Years) | Yes | ||||||||
| Skills | Others | Balancing/Reconciling | | Proficient (4-6 Years) | No | ||||||||
| Skills | Others | Basic Bookkeeping | | Proficient (4-6 Years) | No | ||||||||
| Skills | Others | Correspondence - Email | | Proficient (4-6 Years) | Yes | ||||||||
| Skills | Others | Correspondence - General | | Proficient (4-6 Years) | No | ||||||||
| Skills | Others | Customer Service | | Proficient (4-6 Years) | Yes | ||||||||
| Skills | Others | Customer Service Skills | | Proficient (4-6 Years) | Yes | ||||||||
| Skills | Others | Data Entry | | Proficient (4-6 Years) | No | ||||||||
| Skills | Others | Emailing | | Proficient (4-6 Years) | No | ||||||||
| Skills | Others | Faxing | | Proficient (4-6 Years) | No | ||||||||
| Skills | Others | Filing | | Proficient (4-6 Years) | No | ||||||||
| Software | Others | Internet | | Proficient (4-6 Years) | Yes | ||||||||
| Skills | Others | Inventory | | Proficient (4-6 Years) | No | ||||||||
| Software | Others | Microsoft Excel | | Proficient (4-6 Years) | Yes | ||||||||
| Software | Others | Microsoft PowerPoint | | Novice (1-3 Years) | No | ||||||||
| Software | Others | Microsoft Word | | Proficient (4-6 Years) | Yes | ||||||||
| Skills | Others | Printing and Copying | | Proficient (4-6 Years) | No | ||||||||
| Skills | Others | Proofreading/Editing | | Proficient (4-6 Years) | No | ||||||||
| Skills | Others | Scheduling | | Proficient (4-6 Years) | No | ||||||||
| Skills | Others | Travel Arrangements | | Proficient (4-6 Years) | No | ||||||||
| Skills | Others | Typing | | Advanced (7-9 Years) | Yes | ||||||||
| Skills | Others | Verbal Communication | | Advanced (7-9 Years) | Yes |