Administrative Specialist

About Us

At SYNC, we transform the way business professionals work using our custom-tailored remote personnel solutions. Together, we help businesses build and automate workflows, deploy and manage technology systems, and execute an endless list of administrative and sophisticated marketing-related tasks. With our hands-on approach, we help streamline operations, enhance client relationships, elevate brands, and solve the problems preventing companies from achieving greater success.

Behind our success is our workforce, who work remotely and exclusively from within Colombia. We provide a structured onboarding program and equip our workforce with the tools, resources, and support they need to thrive in today's technology-reliant world. We're more than task managers too. We engage deeply with our clientele and design customized partnerships that benefit all parties.

Job Detail

Our Administrative Specialists play a key role in supporting our clientele with a virtually endless list of administrative-related tasks and responsibilities, including but not limited to managing email and calendars, scheduling and attending meetings, preparing summary notes, drafting correspondence, editing, data entry, research, project management, CRM management, expense reports, and general financial related tasks.

Our Administrative Specialists work full-time and exclusively for one client. Our clientele consists of US-based companies and individuals across almost every industry. We are looking for dynamic, self-motivated, and adaptable professionals to join our growing team. You must have experience in this area to be considered. The ideal candidate is a passionate, highly organized, proactive, detail-oriented problem solver and possesses excellent communication skills.

General Responsibilities

All Clients have unique needs, and we do our best to deliver the highest level of service to the best of our ability. This list is not all-inclusive and is general in nature, but it resembles what many of our Administrative Specialists are doing for our existing clientele.

• Manage calendars, schedule appointments, and coordinate meetings
• Manage email and inboxes, responding promptly and professionally
• Assist in preparing, organizing, and filing documents
• Provide on-demand support for various business tasks
• Conduct research and gather information
• Track and manage business-related expense budgets
• Research and recommend new tools and systems to improve efficiency
• Assist with database and record management

Requirements

• Fluent in English, written and verbal (C1 level or higher), with excellent communication skills
• Minimum of 2 years of administrative experience. Real Estate is a plus!
• College Degree in General Administration, Psychology, Sociology, or related field
• Strong proficiency with Microsoft Office, Google Workspace, and technologies in general
• Self-motivated, with the ability to work independently and solve problems proactively
• Strong organizational, multitasking, and time-management skills
• Adaptability

This position is open only to candidates based in Colombia

Schedule

This position is FULL TIME, and 40 hours of work per week is expected Monday through Friday.