Administrative Specialist - Hybrid
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- United States
- Work type
- Hybrid
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What You'll Be Doing
Are you an organized problem-solver who loves keeping things running smoothly behind the scenes?
At the heart of every successful public health program is a dedicated team making things happen. We're looking for an Administrative Specialist (Hybrid WFH one day a week) to support our HIV/STI/Hepatitis C Community Health team and help advance programs that improve the health and well-being of our community.
This isn't just an administrative role. It's an opportunity to support meaningful public health initiatives, assist professionals serving vulnerable populations, and contribute to work that creates real community impact every day.
Why You'll Love This Role
✅ Make a Difference
Your work helps support community outreach, health education, prevention efforts, and client services that positively impact lives throughout our community.
✅ Work with Purpose
You'll partner with a Program Manager and support a team of 30+ dedicated public health professionals working to improve health outcomes and reduce barriers to care.
✅ Flexibility Matters
Enjoy the benefit of one remote workday each week, helping you maintain a healthy work-life balance.
✅ Great Public Sector Benefits
As part of a local government public health agency, you'll enjoy the stability, benefits, retirement options, paid time off, and rewarding mission that come with public service.
What You'll Be Doing
As our Administrative Specialist, you'll play a key role in keeping daily operations organized and efficient by:
- Serving as the first point of contact for the unit
- Supporting the Program Manager and a team of 30+ staff members
- Preparing monthly reports and managing data entry
- Tracking inventory for educational supplies, incentives, and resources
- Purchasing program and office supplies, food, bus passes, and client assistance items
- Processing invoices and supporting financial reconciliations
- Coordinating meeting rooms, workshops, and conferences
- Maintaining records, files, and meeting minutes
- Assisting Health Educators and Outreach Workers with materials and resources
- Supporting special projects and helping ensure the team has what they need to serve the community
Apply today and be part of a team that's building a healthier community, one day at a time!
About Our Team
At the heart of the Wake County Public Health department is a dedicated team of professionals committed to protecting and improving the health of our community. We bring together expertise in communicable disease control, environmental health, health education, school health, clinical services, and population health to deliver responsive and equitable services. With a shared mission of promoting wellness, preventing disease, and ensuring access to essential services, we work collaboratively with partners and residents to build a healthier, more resilient community for all of Wake County.
The Basics (Required Education and Experience)
- High school diploma or GED
- Two years of administrative/office support experience
- Equivalent education and experience are accepted
- Please include ALL prior work experience on your application and resume.
Beyond the Basics (Preferred Education and Experience)
- Two years or more of administrative/office support experience
- Strong Microsoft Office skills
- Experience in a Public Services environment
- Spanish language skills
- Experience using OnBase and Workday for document management and financial processes
- Proficiency in Microsoft Excel, including creating and maintaining data spreadsheets, using formulas, and organizing data for reporting
- Experience using Canva to create professional flyers, presentations, and program materials
- Demonstrated ability to maintain accurate records, verify data, and prepare concise reports
How Will We Know You're 'The One'?
- Knowledge and experience in carrying out office duties and handling multiple tasks at one time
- Expertise in taking minutes, transcribing, setting agendas etc.
- Knowledge of Human Immunodeficiency Virus (HIV) and Sexually Transmitted Diseases (STD)
- Expertise in providing excellent customer service
- Ability to be non-judgmental and comfortable answering phone calls related to HIV and STD
- Ability to listen and respond appropriately to community members, co-workers, and leadership
- Expertise in utilizing computer programs and other technology
- Comfortable working with a diverse team
About This Position
Location: Public Health Building Raleigh, NC 27610
Employment Type: Regular
Work Schedule: Mon - Fri 8:30 am - 5:15 pm
Hiring Range: 25.70 - 28.83
Market Range: 25.70 - 31.96
Please include ALL prior work experience on your application and resume.
Posting Closing Date: 7:00 pm on 10/18/2026
What Makes Wake Great
Equal Opportunity Statement
Background Check Statement
Emergency Service Worker Statement
What Makes Wake Great
Consistently ranked high among the best places to live and work in America, Wake County is the proud home to NC State University, Research Triangle Park, and the two-time Stanley Cup Champion Carolina Hurricanes, winners in 2006 and 2026. In addition to being Wake County’s seat of government, Raleigh is also the center of state government, with the Capitol Building, legislature and many state government offices located in Raleigh. With an estimated population of just over 1.2 million residents, Wake County is North Carolina’s most populous county. Entertainment, recreation, and art and culture abound with the North Carolina Museum of Art, JC Raulston Arboretum, and the Neuse River Trail all in the heart of Wake County. Wake County uses the Council/Manager form of government. Currently, the seven members of the Board of Commissioners are elected by district on a partisan basis and serve four-year terms. Starting in fall 2026, the Wake County Board will have seven commissioners elected by voters in their districts and two at-large commissioners elected by the whole County. The County is regarded as a fiscally responsible and well-managed government, enjoying a AAA bond rating. The County’s FY2027 General Fund budget is approximately $2.28 billion, and the County has more than 5,000 full time employees. Wake County Government came in at #2 on the Healthiest Employers list for 2024. This year, US News & World Report ranked Raleigh #5 on its list of Best Places to Live, and the Milken Institute ranked Raleigh #1 on its 2025 list of Best-Performing Cities.
Equal Opportunity Statement
Wake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
Background Check Statement
Position may require a background check that may include: criminal, credit, motor vehicle, education, and sexual offender registry or others based on job requirements. Unless required by state law, a record of conviction will not automatically exclude you from consideration for employment. Wake County Government is an Equal Opportunity Employer.
Emergency Service Worker Statement
In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.