Administrative Support Clerk (Data Entry)

Position Overview

We are seeking a dependable, organized, and detail-oriented Administrative Support Clerk (Data Entry) to provide essential administrative and data-management support to our team. This position is responsible for accurately entering, updating, organizing, and maintaining information while assisting with routine office and administrative functions.

The ideal candidate will have strong attention to detail, excellent organizational skills, good computer proficiency, and the ability to manage multiple tasks efficiently. The successful applicant should be comfortable working independently, following established procedures, maintaining confidentiality, and meeting deadlines.

This position may be performed remotely and requires a high level of reliability, communication, and self-management.

Key Responsibilities

Data Entry and Records Management

• Enter, update, and maintain accurate information in company databases, spreadsheets, CRM systems, and other digital platforms.
• Process information from forms, emails, invoices, reports, applications, and other source documents.
• Review entered information for accuracy, completeness, and consistency.
• Identify and correct data-entry errors, duplicate records, missing information, and inconsistencies.
• Perform routine data verification and quality-control checks.
• Maintain organized electronic records and ensure documents are properly filed and accessible.
• Update existing records promptly when new information becomes available.
• Assist with data cleanup, formatting, sorting, filtering, and organization.
• Convert information from paper documents, PDFs, scanned files, and other sources into digital records.
• Maintain accurate logs, registers, databases, and administrative records.
• Prepare basic reports, spreadsheets, summaries, and data lists as requested.
  
  

Administrative Support

• Provide general administrative assistance to managers, supervisors, and other departments.
• Organize and maintain digital files, folders, documents, and records.
• Respond to routine administrative inquiries through email or internal communication platforms.
• Assist with scheduling, document preparation, correspondence, and other clerical activities when required.
• Prepare, format, and proofread basic documents, reports, forms, and spreadsheets.
• Assist with processing administrative forms and internal documentation.
• Maintain tracking spreadsheets for projects, activities, requests, or operational tasks.
• Monitor shared inboxes or administrative communication channels and route requests to the appropriate team members.
• Assist with preparing meeting materials, notes, lists, and other administrative documents.
• Perform scanning, document organization, file conversion, and electronic filing tasks.
• Support other departments with routine administrative and data-related assignments.
  
  

Data Quality and Confidentiality

• Ensure all information entered into company systems is accurate and up to date.
• Compare records against original documents and source information.
• Report discrepancies or incomplete information to the appropriate supervisor.
• Follow established data-entry and record-management procedures.
• Handle confidential business, customer, employee, and operational information responsibly.
• Follow company policies regarding privacy, confidentiality, data security, and document retention.
• Ensure sensitive documents are stored and shared using approved company systems.
  
  

Required Qualifications

• High school diploma, GED, or equivalent qualification.
• Previous experience in administrative support, data entry, clerical work, office administration, or a related position is preferred.
• Strong computer literacy and familiarity with common office software.
• Working knowledge of Microsoft Office, Google Workspace, or similar productivity applications.
• Good typing and keyboarding skills.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management abilities.
• Ability to follow written and verbal instructions.
• Ability to handle repetitive tasks while maintaining a high level of accuracy.
• Strong written and verbal communication skills.
• Ability to work independently and meet deadlines with minimal supervision.
• Ability to maintain confidentiality and exercise good judgment when handling sensitive information.
  
  

Preferred Qualifications

• Previous experience working in a remote administrative position.
• Experience using Microsoft Excel or Google Sheets.
• Experience with CRM, ERP, database, document-management, or accounting systems.
• Familiarity with basic spreadsheet formulas and functions.
• Experience processing invoices, customer records, orders, applications, forms, or other business documents.
• Previous experience in a high-volume data-entry environment.
• Ability to quickly learn new software and internal systems.
  
  

Essential Skills

Data Entry Accuracy

Demonstrates the ability to enter information correctly while carefully checking names, numbers, dates, addresses, codes, and other important details.

Organization

Maintains well-structured electronic files, spreadsheets, records, and administrative documentation.

Computer Skills

Comfortable using computers, email, spreadsheets, word-processing software, databases, and web-based applications.

Time Management

Able to prioritize assignments, manage competing deadlines, and complete routine tasks efficiently.

Communication

Communicates clearly and professionally with supervisors, colleagues, customers, and other stakeholders when required.

Attention to Detail

Able to identify errors, inconsistencies, missing information, and formatting issues that could affect the quality of company records.

Reliability

Consistently meets attendance, availability, productivity, and task-completion expectations.

Confidentiality

Understands the importance of protecting confidential information and following appropriate data-handling procedures.

Typical Daily Duties

Depending On Business Needs, a Typical Day May Include

• Reviewing incoming documents and administrative requests.
• Entering information into company systems.
• Updating customer, employee, supplier, inventory, or operational records.
• Checking spreadsheets and databases for errors.
• Organizing digital documents and folders.
• Responding to routine administrative emails.
• Preparing and formatting documents.
• Maintaining tracking spreadsheets.
• Performing data verification and quality checks.
• Assisting managers and team members with administrative tasks.
• Preparing basic reports and information summaries.
• Following up on missing or incomplete information.
• Completing other clerical duties assigned by management.
  
  

Performance Expectations

The Successful Candidate Will Be Expected To

• Maintain a high level of accuracy in all data-entry activities.
• Complete assigned work within established deadlines.
• Follow company procedures and administrative standards.
• Maintain accurate and well-organized records.
• Protect confidential and sensitive information.
• Communicate promptly about issues, delays, or unclear instructions.
• Demonstrate consistent productivity and reliability.
• Work effectively with minimal supervision in a remote environment.
• Maintain professional communication and conduct at all times.
  
  

Remote Work Requirements

Because This Is a Remote Position, Candidates Must Have

• A reliable computer or laptop.
• Stable internet access.
• A suitable and secure workspace.
• The ability to work without frequent interruptions.
• Access to basic office productivity tools.
• Reliable email and online communication capabilities.
• The ability to attend virtual meetings when required.
• A commitment to maintaining the confidentiality of company information while working remotely.
  
  

Compensation And Benefits

Depending on the organization and employment arrangement, benefits may include:

• Remote working arrangement.
• Flexible scheduling where applicable.
• Paid training and onboarding.
• Professional development opportunities.
• Paid time off.
• Health or other employee benefits where applicable.
• Opportunities for advancement within the organization.
  
  

Ideal Candidate

The ideal candidate is someone who enjoys organized, structured work and takes pride in getting details right. They should be dependable, proactive, and comfortable performing both routine data-entry tasks and general administrative duties.

You do not need to be an advanced technical professional to succeed in this position. However, you should be comfortable using computers, learning new systems, working with spreadsheets and documents, and following established processes.

A strong candidate will demonstrate accuracy, reliability, professionalism, organization, confidentiality, and a willingness to learn.

How to Apply

Interested candidates should submit a current CV/resume outlining their administrative, clerical, data-entry, or customer-support experience.

Applicants Are Encouraged To Highlight Their

• Data-entry experience.
• Administrative or clerical experience.
• Computer and spreadsheet skills.
• Experience with databases or business software.
• Typing proficiency.
• Remote-work experience.
• Availability and preferred working schedule.
  
  

Equal Opportunity Statement

We are committed to creating a professional, inclusive, and respectful workplace. Employment decisions are based on qualifications, skills, experience, performance, and business requirements, in accordance with applicable employment laws.