Administrator Buyer

Job title: Administrator Buyer

Location: Warwick

Contract length: 1 year rolling contract (with long-term potential)

Work Structure: Hybrid (2-3 days in the office)

Randstad Sourceright, a leading provider of RPO & MSP Recruitment Services is currently recruiting for a Administrator Buyer to join a World leader offering Products, Solutions and Services across the entire Mobility value chain on behalf of a well established manufacturing organisation to play a key role in supporting Manufacturing Operations.

This is a Direct Procurement / Buyer role focused on managing day-to-day purchasing activities to keep operations running smoothly and hit business targets. You will handle raising Purchase Orders, running RFQs, negotiating supplier pricing and terms, and resolving invoicing or payment issues using SAP and Excel. Working in a fast-paced global environment, you will also collaborate closely with operations and project teams to prioritize demand, maintain accurate supplier records, and support ongoing process improvements.

Some of the duties will include but are not limited to:

• Create, issue, and track Purchase Orders (POs) accurately and on schedule to prevent supply bottlenecks.
• Manage daily procurement work queues, monitor open orders, and expedite urgent deliveries to keep production running smoothly.
• Coordinate demand forecasting and material scheduling alongside operations and project teams to hit strict project milestones.
• Run Request for Quotation (RFQ) tenders across existing and potential suppliers to benchmark pricing and secure competitive rates.
• Negotiate commercial terms, service-level agreements (SLAs), and push back against unjustified supplier price increases.
• Manage ongoing supplier relationships and portfolios, monitoring delivery performance, lead times, and commercial compliance.
• Investigate and resolve invoice discrepancies, three-way match holds (PO vs. Goods Receipt vs. Invoice), and supplier payment queries.
• Maintain accurate supplier master data, pricing records, and quote histories within SAP and Excel trackers.
• Support continuous improvement initiatives, including procurement process automation and new workflow rollouts across global teams.

Essential Requirements:

• Minimum of 3+ years of proven experience in Direct Procurement or operational buying, sourcing materials, components, or goods directly tied to production or core business operations.
• Strong hands-on transactional experience in SAP (e.g., raising/amending Purchase Orders, managing supplier records, handling goods receipts, and resolving invoice blocks).
• Ability to analyze supplier quotes, track spend, run cost comparisons, and manage large datasets using advanced formulas (e.g., VLOOKUP/XLOOKUP, Pivot Tables).
• Proven track record of running RFQ tenders, reviewing supplier terms of business, and negotiating pricing or pushing back against supplier price increases.
• Strong communication skills to collaborate across global internal teams (Operations, Finance, Project Management) and resolve invoicing, payment, or delivery discrepancies with external suppliers.
• Ability to work autonomously, manage daily work queues, and prioritize competing project deadlines in a fast-paced, global environment.

Desirable Requirements:

• Studying toward or holding CIPS (Chartered Institute of Procurement & Supply) certification, or a degree in Supply Chain, Business, or a related field.
• Prior experience buying within a manufacturing, engineering, automotive, or fast-moving industrial environment.
• Hands-on experience implementing procurement automation tools (e.g., SAP Ariba, Coupa, or automated P2P workflows) or streamlining purchasing processes.
• Exposure to drafting or reviewing commercial terms, Master Service Agreements (MSAs), or Service Level Agreements (SLAs) alongside legal teams.
• Experience managing international supplier portfolios, understanding lead times, Incoterms, and multi-currency invoicing.
• Familiarity with reporting tools like Power BI or Tableau to present supplier performance and cost-saving metrics to stakeholders.