Administrator HR Payroll

About InPost

InPost is a leading player in the business to consumer parcel delivery market. In Poland, they are successfully redesigning the last mile for e-commerce as the market leader. InPost covers the Italian market with a network of 5000 PUDOs (Pick Up and Drop Off points) and 6000 fully automated parcel lockers (that are accessible 24/7) enabling customers to collect, send and return parcels at their earliest convenience. The aim is to continue scaling InPost in the Italian market in a similarly rapid trajectory to that of Integer’s Polish home market. We’re passionate about our mission and products and our People are the reason we succeed. We’re looking for people with drive and curiosity, who will join us in re-writing the norm!

Job Overview: The Junior HR Payroll & Administration Specialist supports personnel administration and payroll, ensuring accurate time & attendance, administrative documentation and employee-lifecycle processes. The role works daily with the HR Payroll & Administration Expert, People Business Partners, the labour consultant and business functions, and offers a growth path in labour law, the applied CCNL and HR administration.

Responsibilities and Duties:

Support time & attendance management

· Support attendance recording and the monthly closing of timesheets

· Check clock-ins, absences, overtime, leave, trips and other pay variables

· Support employees and managers on the attendance system and keep data updated

Support payroll administration

· Collect and verify documentation for the monthly payroll and run consistency checks on payroll data

· Support employees on payslips, leave and pension / supplementary health funds

· Prepare documentation for annual filings (CU, Modello 770, INAIL, Prospetto Informativo Disabili)

Administer the employee lifecycle

· Prepare hiring contracts, variation letters, extensions and termination documents

· Send documentation to the payroll provider and keep HR records and personal files updated and confidential

· Support onboarding and offboarding with HRBPs and Talent Acquisition

Support HR data requests and cost administration

· Collect and prepare data requested by HRBPs and management

· Handle HR cost administration in SAP: purchase requests, order monitoring, invoice checks

Key Skills:

· Education: Degree in Economics, Law, or a related field.

· Experience: 1-2 years of experience in HR administration and payroll, preferably in a multinational environment. Experience in dynamic, structured, and fast-growing companies is considered a big plus.

· Languages: Great command of English, both written and spoken. Knowledge of Polish is considered nice to have.

· Key skills and competencies: Working knowledge of HR and payroll software, preferably Zucchetti. Good knowledge of Microsoft Office, particularly Excel. High level of accuracy, attention to confidentiality, strong organisational skills, ability to manage deadlines, and effective communication with employees, managers, and external providers. Knowledge of labour law and the applicable CCNL would be a plus.

· AI skills and competencies: Familiarity with AI-assisted tools for data validation, checks, and document preparation.

Why Joining Us

· Be part of a positive, dynamic, and international team where collaboration and new ideas are valued.

· Accelerate your professional growth through hands-on experience and exposure to a fast-growing business.

· Play a key role in shaping the future of parcel delivery across Europe.

· Enjoy a healthy work-life balance with a hybrid working model, typically including around 3 days per week in the office.

Our Core Values

• Champion the Customer: Every decision and action begins with the customer in mind. We strive not just to meet expectations, but to exceed them.

• Dare to Disrupt: We embrace entrepreneurship, ambition, and a builder mindset. Innovation is about trying, failing, learning, improving, and succeeding together.

• Make it Happen: We thrive in a changing environment. We move fast, but not blindly. We reflect, learn, and adapt constantly. Speed matters – but smart, coordinated speed wins

• Own it: This is your company – act like it. We take initiative and full responsibility for our actions. We proactively act when we see something that is not right.

• Win Together: We are united by a shared winning mentality and a passion for our mission.
  We believe in the power of collaboration, respect and trust to achieve extraordinary results.

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