Admissions Administrator
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- Canada
- Work type
- Hybrid
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This is not a job posting, it was created to allow a particular person(s) to enter their personal information and be appointed to a position at McGill University.
If you have not been sent this URL directly by a university administrator/recruiter please do not apply.
Position Summary:
Reporting to the Senior Admissions Officer, the incumbent is responsible for making a fixed number of admission decisions per week on assigned undergraduate and graduate applications, certificates, and diploma programs by determining eligibility of applicants and considering multiple sources of information based on predetermined guidelines and procedures. Additionally, directs queries pertaining to scholarships and student aid.
Primary Responsibilities:
Assist the admissions team during a high-pressure period with the review of student applications for various faculties and schools, determining the eligibility of undergraduate applicants and working with a variety of admit types and programs. Evaluate student files for admission to McGill, considering multiple sources of information, based on established guidelines and procedures and under time constraints.
Implement moderately complex administrative procedures or systems in support of the faculty, department, or unit’s operations, ensuring activities meet or exceed established quality standards.
Review and make decisions on straightforward admission files; consult with senior staff on complex applications and follow up on missing documentation.
Participate in the grade verification process, finalize admission files, and assign transfer credits.
Apply information received and select appropriate procedures for conducting admissions, government reporting, recruitment, scholarships, and student record activities.
Administer activities related to academic student records and liaise with faculties and units to ensure accuracy and compliance.
Establish and foster effective working relationships by identifying needs and providing support in the delivery of services. Assess and resolve administrative issues, informing supervisors and formulating recommendations as necessary.
Utilize various systems, including Slate, Banner, and Minerva, to manage and process applications and student records.
Attend meetings to discuss admissions processes and policies.
Other Qualifying Skills and/or Abilities:
Demonstrates high degree of integrity and work ethics in decision-making. Interprets and judges validity of academic records based on pre-determined criteria. Organized and manages time effectively and efficiently. Works well under pressure by providing outstanding admission service to current and prospective students to meet enrolment targets. Resourceful in remaining current on changes in educational systems and credentials. Maintains the highest level of discretion, compassion, and professionalism. Uses Slate, Banner, Minerva, and complete Microsoft Office Tools effectively. Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #3 on a scale of 0-4
Please note that the recruitment process for this position may include a testing component following the interview.
As one of Montreal's Top Employers, here is what we offer:
- Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
- Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
- Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
- Competitive vacation policy
- Two (2) personal days
- Two (2) floating holidays
- Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
- Paid time off over the December holiday period
- Tuition waiver for regular employees and their dependents
- Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
For a definition of our language proficiency levels, please click here.
McGill University is committed to equity and diversity within its community and values academic rigour and excellence. We welcome and encourage applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to engage productively with diverse communities.
At McGill, research that reflects diverse intellectual traditions, methodologies, and modes of dissemination and translation is valued and encouraged. Candidates are invited to demonstrate their research impact both within and across academic disciplines and in other sectors, such as government, communities, or industry.
McGill further recognizes and fairly considers the impact of leaves (e.g., family care or health-related) that may contribute to career interruptions or slowdowns. Candidates are encouraged to signal any leave that affected productivity, or that may have had an effect on their career path. This information will be considered to ensure the equitable assessment of the candidate’s record.
McGill implements an employment equity program and encourages members of designated equity groups to self-identify. It further seeks to ensure the equitable treatment and full inclusion of persons with disabilities by striving for the implementation of universal design principles transversally, across all facets of the University community, and through accommodation policies and procedures. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.
All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority.
About Us
Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research.
For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues.
McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.
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