Advertising Sales and Technology Coordinator

The Advertising Sales and Technology Coordinator provides support working directly with advertising sales reps, advertisers, production department, editorial staff, and the finance department. This includes coordinating ad materials after the initial sale of an ad through completion of the magazine, as well as generating various sales-related reports. Correspond with advertisers to verify that expectations have been met or rectify any issues that may have occurred. Must possess excellent communication skills and work independently in a fast-paced environment.

Professional Responsibilities

• Communicate with sales reps and advertisers to receive ad materials and forward on to the production department. Coordinate with advertisers via phone, email or fax regarding any concerns with advertising materials. Examples: gather artwork, typing ad copy and supplying layout instructions.
• Proofreading and sending proofs to advertisers for approval.
• Preparation of magazine layout, workshop listings and classified pages.
• Order entry into database for all ad insertions for print.
• Compile various sales-related reports, advertising and show copy lists.
• Review final pages before issue is printed.
• Prepare invoices for print and multi-media attaching credit card detail, including tear sheets, along with advertising postal markups. Assist Finance/Accounting Department with any billing questions.
• Proficient in customer service.
• Review digital publications by confirming email and website links for accuracy.

· Assist with other miscellaneous tasks as needed.

Experience or willingness to learn, business productivity systems and services – Microsoft Office products (especially Excel, Word and Outlook), InDesign, ALS, Publisher’s Studio, Insite and Zinio.

Reliable, responsible self-starter having excellent organizational and communication skills (both verbal and written) with the ability to prioritize and re-prioritize tasks while maintaining attention to detail.