AI-Driven Webinar & Live Events Manager

Own 3+ webinars a month and 2 live dinners a quarter—automate everything, hit SQL targets, and turn every event into a measurable pipeline.

Put “I manage events with AI” as the first line of your cover letter or email subject. Applications missing this line won’t be reviewed.

We’re hunting for a values-obsessed, AI-forward Marketing Project Manager who will run Single Grain & Karrot.ai’s virtual and in-person events end-to-end. You’ll ship two internal webinars and one partner webinar every month, plus two founder-style dinners per quarter—then prove impact by surfacing at least one sales-qualified meeting from each webinar. If you love Gantt charts, Zapier agents, hot-seat panels, and hard numbers, keep reading.

This role is perfect for a mid-senior individual contributor who herds cross-functional cats, speaks in SQL dollars, and automates the boring bits before anyone asks.

Who We Are

Single Grain is an award-winning growth-marketing agency trusted by Amazon, Uber, and Salesforce. Our podcasts top 140 million downloads, our blog hits 200 k monthly visitors, and 140 k marketers follow us on YouTube. We move fast, expect a lot, and weave AI into everything—paid media, creative, strategy, recruiting, ops. If you’re bluntly honest, self-directed, and relentless about results, you’ll fit right in.

What You’ll Do

• Own the event calendar—2 internal webinars + 1 partner webinar per month, 2 live dinners per quarter (company solo or co-hosted).
• Build airtight project plans, run speaker tech checks, launch promo sequences, and execute day-of logistics without drama.
• Spin up AI workflows (Zapier, Lindy, n8n, GPT chains) for registration, reminders, post-event nurture, and KPI dashboards—then iterate.
• Hit ≥ 1 SQL per webinar; log and attribute pipeline in HubSpot.
• Secure venues, negotiate co-marketing swaps, and manage a lean events budget—escalating only spends over threshold.
• Publish retro decks within 48 hrs: lessons, funnel metrics, and next-sprint optimizations.
• Report weekly to the CEO; partner tightly with Sales & RevOps.

Primary KPIs

• Event Cadence - 3 webinars / month, 2 dinners / quarter—100 % on schedule
• Pipeline - ≥ 1 SQL per webinar (≥ 36 SQLs / yr) with dollar attribution in HubSpot
• Zero-Miss Execution - 100 % on-time launches, ≤ 2 % no-show caused by ops errors
• AI Efficiency - ≥ 25 % prep-time savings per quarter documented via new automations

Requirements

• 3-5 yrs running B2B demand-gen webinars / events that produced real pipeline—show us the deck.
• Demonstrated AI automations beyond ChatGPT copy-paste (Zapier / Lindy / custom GPT flows).
• Fluent in HubSpot, Zoom or Streamyard, project boards (Asana), and basic funnel math.
• Ruthless project manager—keeps risks logs, drives cross-functional teams without authority.
• Clear, concise communicator who thrives on blunt feedback.
• Remote-first—but must overlap ≥ 3 hrs with U.S. Pacific; LATAM time zones welcomed.
• Bonus: experience negotiating sponsors / partners for co-branded events.

A Bad Fit Looks Like

• “AI” means manually pasting prompts every time.
• Talks percentages, not pipeline dollars.
• Needs step-by-step directions; waits for permission.
• Misses deadlines or blames tech glitches.

Benefits

• Salary: DOE
• Medical / dental / vision for U.S. teammates; stipend elsewhere.
• Flexible PTO.
• MacBook + home-office stipend.
• Remote-first, high-autonomy culture that rewards shipping and learning fast.