Airbnb Property Setup & Inspection Coordinator (Remote)

FIBI Vacation Rentals is a nationwide short-term rental management company. We take underperforming or vacant properties and turn them into top-performing Airbnb listings — inspection, planning, furnishing, and launch — and then keep them performing for as long as we manage them. We run on systems, spreadsheets, and AI. Every property we take on generates hundreds of line items, dozens of vendors, and a launch date that doesn't move. This role is the person who keeps the material orders organized and on schedule so we can launch on time.

THE ROLE

The Setup & Inspection Coordinator supports the team that runs every property setup. You will work most closely with our Operations Manager, who owns the setup process end to end, and about half your time with our Director of Operations on plans and budgets. You will run our virtual property inspections, turn what you find into the itemized plans we present to owners, execute and track every order until it arrives, and keep our existing portfolio inspected and fully stocked. Design decisions are made by others, and the launch date is set by the team; your job is to make sure the plan is complete, the numbers are right, and your deliverables land on time so the launch does.

WHAT YOU'LL DO

• Run virtual property inspections: direct the on-site inspector room by room over live video, record findings in real time in our structured inspection workbook, and convert them into project tasks and dates in ClickUp.

• Build the plans we present to owners: itemized room-by-room materials lists with quantities, costs, and links, organized into our 3-Tier plan with accurate budgets, applying our Peak Profit analysis.

• Execute procurement and track it to the door: place and track hundreds of orders per property across Amazon, Wayfair, and other vendors, and coordinate delivery timing so everything arrives within the same one-week window.

• Inspect and protect our existing portfolio: recurring virtual inspections, par inventory checks, and turning gaps into orders and work items.

WHAT WE'RE LOOKING FOR

We are hiring for skills, not a specific resume. Short-term rental or property management experience is a plus, not a requirement. Required: a high degree of organization; exceptional attention to detail; real spreadsheet fluency (formulas, totals, lookups, multi-tab workbooks); procurement and logistics tracking ability across large multi-vendor order volumes; AI fluency (Claude, ChatGPT, or similar used daily); confident live communication on video calls; self-management; excellent written and spoken English; availability Monday-Friday during PST business hours. Tools we use: Google Workspace (Sheets especially), ClickUp, Zoom, Amazon and Wayfair business accounts, AI assistants — experience with all of them is not required, the ability to learn them fast is.

COMPENSATION

Full-time, 40 hours per week, Mon-Fri PST schedule. $7/hr USD. 100% remote, long-term opportunity. Employee stock plan available.

HOW TO APPLY — READ CAREFULLY. APPLICATIONS THAT DO NOT FOLLOW THESE STEPS EXACTLY WILL NOT BE REVIEWED.

This is a two-part application. Qualified candidates will receive a paid working test of the actual job (inspection note-taking, materials-list building, and order tracking) as part two.

Do NOT apply through LinkedIn alone. Email your application to trevor@compoundgti.com with the following:

Step 1 — Subject line: FIBI Coordinator Application - [Your Full Name]

Step 2 — Your resume attached as a PDF.

Step 3 — One example of a spreadsheet or tracking system you built and maintained yourself (a project tracker, procurement or order log, budget, inventory system, or similar), attached or linked. We want to see how you organize complexity.

Step 4 — A screen-share video link (Loom or similar, 3 minutes maximum). Start by saying "Hi FIBI." Then: (1) walk us through the spreadsheet or system you submitted — what it tracks, how you keep it accurate, and how you would catch an error in it; and (2) show us one concrete way you use AI in your daily work.