Assistant - Accounts Payable & Receivable (Contingent)

PURPOSE

We are seeking a motivated and detail-oriented AP/AR Assistant to support the day-to-day accounts payable and receivable functions within a fast-paced manufacturing environment. Reporting to the AP/AR Supervisor, this role will play a key part in ensuring accurate processing of transactions, maintaining strong supplier and customer relationships, and supporting financial operations during a transition to the IFS Cloud ERP system.

RESPONSIBILITIES

Accounts Payable & Receivable Support

• Process supplier invoices and customer invoices accurately and in a timely manner

• Assist with processing purchase orders, including large and high-value transactions

• Support multi-currency transactions, ensuring correct application of exchange rates

• Allocate incoming payments and reconcile customer accounts

• Prepare and process supplier payment runs

• Monitor aged receivables and assist with credit control activities

Reconciliations & Data Accuracy

• Perform regular supplier and customer account reconciliations

• Investigate and resolve discrepancies, escalating where necessary

• Maintain accurate financial records and ensure data integrity

• Manage expenses queries & monthly credit card reporting

Stakeholder & Relationship Support

• Liaise with suppliers and customers to resolve queries in a professional and timely manner

• Support internal departments including procurement, finance, and operations

• Build positive working relationships with key stakeholders

ERP System & Process Support

• Assist with the transition to the IFS Cloud ERP system

• Support data entry, system testing, and process updates

• Follow established processes while identifying opportunities for improvement

PREVIOUS EXPERIENCE

• Previous experience in an AP, AR, or finance assistant role

• Experience working in a manufacturing or similar fast-paced environment

• Experience working with multi-currency transactions (or willingness to learn) (essential but can be developing)

• Experience with IFS Cloud ERP (or similar systems) (desirable)

TECHNICAL SKILLS/EDUCATION

• Basic understanding of accounts payable and receivable processes

• Proficiency in Microsoft Excel and familiarity with ERP systems

• AAT qualification (or studying towards) (desirable)

ADDITIONAL LOCAL NEEDS

• Hybrid working 70% of time onsite

• Candidates will need to complete a BPSS check

KEY STAKEHOLDERS

• AP/AR Supervisor and Finance Teams

• Purchasing Team

• Operations

• IT/Systems Support

BENEFITS

• Full training provided in AP/AR processes and ERP systems

• Opportunity to gain hands-on experience in a fast-paced manufacturing environment

• Exposure to multi-currency transactions and high-value financial operations

• Involvement in ERP transformation (IFS Cloud), offering valuable system experience

• Clear career pathway into senior finance or supervisory roles

• Opportunity to build strong Excel and ERP system skills