Assistant Administrator - Fund Administration

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Purpose of the Job

Launch your career in fund administration by supporting a diverse portfolio of investment funds and related structures. Working alongside experienced professionals, you'll gain hands-on exposure to fund operations, cash management, regulatory requirements and client servicing while building a strong foundation in the financial services industry. This role offers the opportunity to work closely with clients, professional advisers and internal teams, contributing to the smooth administration of fund structures and the delivery of high-quality service. As your knowledge and confidence grow, you'll develop both the technical and commercial skills needed to progress your career within a dynamic and international environment.

Main Responsibilities

• Support the day-to-day administration of investment funds and related structures, working closely with clients, advisers and internal stakeholders.
• Assist with the calculation and processing of fees, expenses and invoices, ensuring activities are completed accurately and in line with established procedures.
• Coordinate cash transfers, investment settlements and distribution payments while helping to ensure transactions are executed within required timelines.
• Contribute to the monitoring of cash positions and liquidity requirements, supporting effective cash management across fund structures.
• Work alongside the Corporate Secretarial team to coordinate board meetings, prepare meeting materials and follow up on agreed actions.
• Assist with regulatory, statutory and investor reporting activities, helping to ensure compliance with applicable obligations and service standards.
• Maintain accurate investor records, registers and administration documentation across relevant systems and platforms.
• Participate in process improvement initiatives and gain exposure to investment funds, financial markets and the broader financial services industry.

Knowledge, Skills and Experience

• Educated to A-Level standard or equivalent; graduates and candidates with transferable skills and a strong interest in financial services are encouraged to apply.
• Good IT proficiency, including confidence using Microsoft Office applications and an ability to learn new systems and technology.
• Strong organisational and planning skills, with excellent attention to detail and the ability to manage priorities effectively.
• Clear written and verbal communication skills, with the confidence to build positive relationships with clients, colleagues and external stakeholders.
• A proactive, reliable and collaborative approach, with the ability to use initiative while contributing positively to a team environment.
• Genuine interest in investment funds, business and financial services, together with a willingness to learn and develop professionally.

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at careers@ocorian.com.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.