Assistant Director, Finance and Administration, UA Libraries

Assistant Director, Finance and Administration, UA Libraries Posting Number req26699 Department UA Library Administration ADM Department Website Link https://lib.arizona.edu/about/organization Location Tucson Campus Address Tucson, AZ USA Position Highlights The University of Arizona's Libraries (UAL) is seeking a strategic, analytical finance professional to join our Library Business Team as Assistant Director, Finance & Administration. Working closely with the Director, Finance & Administration, you will help oversee the financial stewardship of approximately $35M in annual resources. In this role, you will manage accounts, budgets, sponsored projects, and financial reporting while supervising a team of three dedicated staff. This position performs specialized financial activities that require sound professional judgment, strong analytical skills, professional application of accounting principles, financial management, and regulatory compliance. You will collaborate with UAL leadership to support strategic budget decisions, evaluate financial trends, improve business processes, and ensure resources are aligned with institutional priorities. Through supervisory leadership, training, and performance management, you will help build a high-performing team supporting the Libraries’ financial and operational excellence. This position offers a hybrid work schedule, with on-site work Monday through Thursday and remote work on Friday. The first review of applications will begin on August 13, 2026. Applications will be accepted until the position is filled. Visa sponsorship is not available for this position. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here . Duties & Responsibilities Financial Operations: Serve as fiscal officer for all UAL accounts. Review and approve financial transactions with accuracy and compliance. Oversee the processing and reconciliation of day-to-day transactions. Lead monthly reconciliation processes and resolve discrepancies promptly. Assist faculty and staff with business-related requests. Interpret and apply UA and sponsor regulations, policies, and procedures. Oversee payroll transactions and ensure timely processing. Oversee the Information Access (Library Materials and Subscriptions) budget of $15.3M, monitoring activity and transactions, including the API file feed process. Budget & Financial Management: Execute budget development, monitoring, and reforecasting processes. Manage budget transfers and track financial performance against budget, including variance analysis. Support fiscal year-end processes. Manage and support pre- and post-award grant activity. Oversight of UA Foundation activity and serve as a unit designee. Supervisory: Supervise, mentor, and develop staff, fostering a culture of accountability, collaboration, and continuous improvement. Establish clear performance expectations and provide regular coaching, feedback, and performance evaluations. Manage workload distribution and staffing to ensure operational effectiveness. Collaborate with the Director to support the Libraries’ financial processes and goals. Reporting & Analysis: Conduct financial reporting and analysis, ensuring the timely and accurate completion of monthly, quarterly, and year-end financial activities. Provide regular updated reports to grant Pls and Project leads. Review and validate routine financial reports (budget vs. actuals, P&L, etc.) prior to distribution. Ensure the accuracy and completeness of financial data used for reporting and forecasting. Support the development and maintenance of dashboards and reporting tools. Provide reports for external surveys (ACRL, ARL, UAAP). Knowledge, Skills, and Abilities (KSAs): Strong leadership and supervisory skills, including performance management, coaching, and staff development. Knowledge of accounting, finance, and industry principles, practices, and procedures. Possess excellent written and verbal communication skills. Strong analytical and problem-solving skills, with the ability to research, interpret, and communicate financial data. Ability to demonstrate initiative, optimism, flexibility, time management, and follow-through. Proficient in Microsoft Office Suite (Word, Excel, and Outlook). Ability to maintain confidentiality and exercise discretion when handling sensitive information. Ability to work in a highly collaborative environment, one that values and leverages the benefits of a multitude of perspectives. Ability to demonstrate a positive attitude and a strong demonstration of UA Libraries’ Values: Collaboration, Continuous Learning, Innovation, and Integrity. This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve. Minimum Qualifications Bachelor's degree or equivalent advanced learning attained through professional level experience required. Minimum of 3 years of related work experience or equivalent combination of education and work experience required. Preferred Qualifications Experience in higher education or government accounting and budgeting, including various fund types. Experience with UA policies and procedures and UAccess systems. FLSA Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Finance Benefits Eligible Yes - Full Benefits Rate of Pay $75,540 - $98,201 Compensation Type salary at 1.0 full-time equivalency (FTE) Grade 10 Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator . Career Stream and Level M1 Job Family Finance Business Partner Job Function Finance Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties) Number of Vacancies 1 Target Hire Date 9/14/2026 Expected End Date Contact Information for Candidates Samantha Sowerby Director, Finance and Administration [email protected] Open Date 8/4/2026 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].