Assistant Officer - Administration

Office assistants handle organizational and clerical support tasks. This may include organizing files, scheduling appointments, writing copy, proofreading, receiving guests and more, depending on the company and its needs. Provide remote administrative and coordination support to the Facilities Management team. Maintain and update reports, trackers, records, documents, and databases. Coordinate with site teams, internal departments, contractors, and service providers through email, Teams, and other communication channels. Assist in preparing daily, weekly, and monthly FM reports and presentations. Follow up on maintenance requests, work orders, inspections, approvals, and pending actions. Support document control, filing, invoice tracking, purchase requests, and other administrative processes. Coordinate meetings, schedules, site activities, and operational requirements. Monitor and update assigned FM trackers and ensure timely closure of pending actions. Maintain regular communication with site and management teams to ensure smooth workflow. Perform other administrative and coordination duties assigned by the Facilities Management team UAE National with Family Book. Diploma or Bachelor's degree in Business Administration, Management, or a related field is preferred. 0–2 years of administrative/coordination experience; fresh Emirati graduates are welcome. Good communication skills in Arabic and English . Good knowledge of MS Office, particularly Excel, Word, and PowerPoint. Strong organizational and follow-up skills. Ability to work independently in a remote working environment . Good time-management skills and ability to meet deadlines. Strong attention to detail and ability to coordinate with multiple stakeholders