Associate Director of Finance, Accounting, and Financial Reporting

The American Friends Service Committee is a Quaker religious organization that promotes lasting peace with justice, as a practical expression of faith in action. Drawing on continuing spiritual insights and working with people of many backgrounds, we nurture the seeds of change and respect for human life that transform social relations and systems.

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POSITION DESCRIPTION

TITLE: Associate Director of Finance, Accounting, and Financial

JOB CATEGORY: Exempt

STATUS: Full-Time

TYPE OF EMPLOYMENT: Regular

DIRECT SUPERVISOR: Chief Financial Officer

REGION/UNIT: Central Office

LOCATION: Philadelphia, PA, (Hybrid)

APPLICATION DEADLINE: Applications will be reviewed on a rolling basis until the position is filled.

For consideration, please attach your Cover Letter and Resume to the online application in addition to answering the Application Questions.

GENERAL SUMMARY OF POSITION

The Associate Director of Finance, Accounting, and Financial Reporting is a member of the finance department leadership team and will assist the Chief Financial Officer (CFO) in managing the overall accounting operations and financial reporting of the AFSC. This position is responsible for accounting oversight and all technical accounting matters of the AFSC, financial reporting, and compliance/audit activities, ensuring that financial strategies align with the organization's mission and goals.

ESSENTIAL FUNCTIONS / RESPONSIBILITIES AND ACCOUNTABILITIES

Financial Management

• Leads the overall financial systems design, financial software platform implementation, regular and ad-hoc financial reporting, and periodic assessment and revision.
• Actively participate in the development and management of the organizational budget, including any reforecasting throughout the fiscal year. Oversee the budget and reforecast process, ensuring its alignment with organizational goals and providing guidance on financial planning and resource allocation.
• Analyze and monitor the organization’s financial position and issues monthly, quarterly, and annual financial and operation statements to CFO and other entities as needed; along with ad hoc special project internal financial reports. Analyzes, consolidates, and directs other statistical reports, including monthly, quarterly, and annual variance analysis reports to identify trends and opportunities for growth. Prepare ad hoc reports and present them to the Board of Directors and other governance bodies as required.
• Collaborate with international programs finance team members, regional domestic and Philadelphia based central office staff to monitor financial results against budget and identifying, explaining and resolving variances.

Accounting Oversight

• Oversee all technical accounting matters and financial systems of the organization, accounts payable, accounts receivable, monthly close journal entries posting, and payroll (postings).
• Work closely with CFO, and other finance leadership to review and approve the balance sheet account reconciliations.
• Oversee the month-end and year-end closing processes, ensuring accurate financial reporting and timely completion of all necessary tasks.
• Ensure compliance with all applicable accounting standards and regulations.
• Research U.S. technical accounting regulations and/or changes to accounting rules as required.
• Responsible for the design, implementation, oversight, and regular revision of the organization’s internal control structure within the U.S.

Audit and Compliance

• Coordinate and review preparation of schedules, reporting and supporting documents for the organizational annual external audits and other periodic audits working directly with auditors to proactively address questions and documentation.
• Ensure adherence to financial policies and procedures; recommend improvements and best practices as necessary.
• Conduct periodic program audit/review for the US, international and other programs as necessary.
• Maintain up-to-date knowledge of nonprofit accounting standards and financial regulations.
• Take the lead in developing the internal audit and financial risk management program of the organization.

Grant Management

• Work collaboratively with the central office grants management team for both US and international programs and develop an in-depth understanding of the different grants and their respective intricacies as well as grant budget monitoring.
• Ensure AFSC financial participation/matching grants are monitored and oversee indirect allocations and cost recovery of all grants, work collaboratively with the central office grant team to monitor funding partners regulations on whether AFSC can obtain cost recovery and advise.
• Oversee grant budget proposal developed by the regional controllers and provide timely support to the Grants team and assist in building a collaborative process.

Team Leadership

• Supervise regional controllers and internal audit staff, providing training, support, and performance evaluations.
• Foster a collaborative and high-performing team environment.
• As one of two Directors in the Finance Office, present the CFO in meetings for the respective portfolio and initiatives as needed, ensuring continuity and progress in financial matters when the CFO is unavailable
• Provide services to and participate as required in the functions of the following committees:
  • Board of Directors
  • Stewardship/Finance Committee
  • Audit Committee
• Other committees related to the financial functions of the organization as may be required (e.g., Retirement Committee) and/or as they may be created.
• Co-lead Strategic Planning for both the organization and the Finance Department, along with Financial Leadership Team and the CFO
• Collaborate with leadership to develop creative and innovative long-term financial strategies that support the organization’s mission.

Stakeholder Communication

• Preparation of reports for Stewardship Committee and Board of Directors as required.
• Present financial information in a clear and accessible manner.
• Communicate effectively and professionally across the organization and with external parters.

Other

• Must understand and exhibit acting professionally and maintaining a professional reputation.
• Regular attendance and punctuality are required, and managing a hybrid work environment
• Operates safely in all conditions and follows policies and procedures.
• Other duties and projects assigned.

SUPERVISORY / MANAGEMENT REQUIREMENTS
Directly and indirectly supervise multiple teams and employees. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include training and engaging employees; planning, assigning, and directing work; appraising performance; addressing complaints and resolving problems.

MINIMUM EXPERIENCE AND QUALIFICATIONS

• Education: Bachelor’s degree in accounting required. CPA preferred.
• Experience: Minimum of 10 years of experience in technical accounting and accounting operations, financial reporting and management, non-profit experience a plus however not required. Any experience in managing complex financial environments will be equally valued. International accounting experience will be highly valued.
• Strong understanding of technical accounting principles, financial reporting, and compliance requirements.
• Demonstrated ability to learn new ERP systems required. Microsoft 365 Business Central and added advantage.
• Proficient in Office 365, and Microsoft Excel.
• Excellent analytical, problem-solving, and organizational skills.
• Excellent verbal and written communication skills.
• Ability to work and collaborate effectively in a team environment.
• Proven leadership experience with the ability to inspire and manage a team.
• Work from the office as necessary.
• Ability to work at a limited level in the evenings and/or weekends and to travel, as required.
• Ability to work effectively independently and within a team environment.
• Ability to work effectively under tight time constraints in a high-volume environment with multiple priorities.
• Understanding of and commitment to the principles, concerns, and considerations, of AFSC in regard to issues of race, class, nationality, religion, age, gender and sexual orientation, and disabilities. Demonstrated ability to work and communicate with diverse staff.
• Commitment to Quaker values and testimonies. Understanding: of and compatibility with the principles and philosophy of the American Friends Service Committee including non-violence and the belief in the intrinsic worth of every individual.
• Respect for and sensitivity to cultural, ethnic, racial, gender and religious diversity and familiarity with non-violent approaches to problem solving.
• Ability to organize, plan ahead and prioritize multiple tasks and meet deadlines.
• Understanding of and commitment to the principles, concerns, and considerations of AFSC in regard to issues of race, class, nationality, religion, age, gender and sexual orientation, and disabilities.

PHYSICAL DEMANDS
The physical demands and work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

COMPENSATION
The AFSC offers a competitive Total Rewards package. This position is Salary Family: Associate, Job Code: Associate Director, Minimum Starting Salary $90,000-$120,000. Comprehensive medical and hospitalization plan; term life, STD & LTD, defined benefit pension plan, 403b match, plus other benefits including vacation, PTO, sabbaticals, extended leaves, holidays, participation in unemployment and worker’s compensation and social security.

The American Friends Service Committee is an Equal Opportunity Employer that values diversity within our organization. Qualified persons are encouraged to apply regardless of their religious affiliation, race, age, sex, gender identity, sexual orientation or disability.

AFSC’s Central Office and some of its offices in the U.S. are unionized workplaces. This position is not represented.

AFSC maintains a deep commitment to a mandate of care for our staff and communities. The American Friends Service Committee is a smoke-free workplace.

ACKNOWLEDGEMENT
This position is an at-will employment, meaning that the employment relationship can be terminated by either the employer or the employee at any time, for any reason, with or without notice. In addition, position duties and expectations change over time. This job description is not intended to be an all-inclusive, exclusive or exhaustive list of the job functions that an employee in this position may be asked to perform from time to time. The employee may perform other related duties as assigned to meet the ongoing needs of the organization. If there is ever a time that you are unsure what is expected of you, you are expected to meet with your manager and ask questions. If you are unsure how to perform a certain task, ask your manager before performing.