Associate Project Manager - IT Infrastructure & Rollout Projects Nxcn

NAXCON GmbH, headquartered in Weil am Rhein with additional offices, including Stuttgart, is one of Germany's leading engineering and IT service providers.

Our experts possess extensive expertise in software and hardware development, modern electronics, and cutting-edge technologies such as Artificial Intelligence (AI).

In addition to delivering high-quality engineering solutions for our customers, we are passionate about driving our own innovation projects as well as research and development activities. Renowned companies from a wide range of industries place their trust in our expertise, reflecting the outstanding knowledge, professionalism, and commitment of our engineers.

Position: Associate Project Manager - IT Infrastructure & Rollout Projects

Location: Hannover, Hamburg (You can choose one of the locations)

Type: Full-time/40% Remote

Project Overview

We are seeking an experienced Associate Project Manager to support the planning, coordination, and execution of complex IT infrastructure, system integration, and rollout projects within a highly regulated defence environment.

The project focuses on modernizing military vehicles through the integration of advanced communication and IT systems. The successful candidate will support the coordination of technical integration activities, implementation schedules, logistics processes, and multiple project workstreams.

The position involves close collaboration with project managers, technical teams, external suppliers, and public-sector stakeholders to ensure that project deliverables meet defined quality, budget, and schedule requirements.

Tasks and Responsibilities

Project Coordination & Rollout Management

• Support the planning, coordination, and execution of complex IT infrastructure projects and subprojects.
• Plan, manage, and monitor system integration and rollout activities.
• Coordinate implementation activities across multiple locations and organizational units.
• Support multiproject management, including the planning and execution of assigned work packages.
• Monitor material flow and logistics processes related to technical system upgrades and equipment modernization.
• Identify operational disruptions, coordinate corrective actions, and escalate issues to the responsible coordination manager.
• Create, process, and monitor implementation activities and logistics orders within the relevant order management systems.

Project Planning, Controlling & Risk Management

• Support project planning and controlling activities, including schedules, milestones, resources, and dependencies.
• Identify, document, monitor, and coordinate project risks, changes, and interdependencies.
• Track project progress and ensure timely completion of assigned deliverables.
• Support requirements management and change management processes.
• Contribute to the translation of customer requirements into new or existing IT processes and technical solutions.
• Prepare project reports, documentation, and status updates.

Stakeholder & Supplier Coordination

• Coordinate internal project teams, external service providers, and technical suppliers.
• Support resource allocation and the coordination of project responsibilities.
• Assist in resolving conflicting objectives, priorities, and stakeholder interests.
• Maintain effective communication with customers, technical departments, and management.
• Facilitate project meetings and coordinate follow-up activities.
• Support transparent communication and structured decision-making throughout the project lifecycle.

Requirements

Education & Professional Qualifications

• Completed university degree in Computer Science, Business Informatics, Information Technology, or a comparable IT-related field.
• Alternatively, completed recognized vocational training in an IT-related profession.
• Candidates without the specified educational qualifications may qualify through at least 6 years of relevant professional experience in an IT environment.
• At least 2 years of professional experience after graduation in complex organizations, IT programs, large-scale IT projects, or development projects.
• Sound knowledge of traditional and agile project management methodologies.

Project Management Qualifications

Candidates must demonstrate relevant project management qualifications through one of the following:

• IPMA Level C
• Project Management Professional (PMP)
• PRINCE2 Practitioner
• Alternatively, at least 6 years of relevant professional experience demonstrating equivalent project management expertise.

Valid certificates or appropriately documented equivalent qualifications must be provided where required.

Technical Skills & Tools

Strong proficiency in Microsoft Office applications and relevant project management tools, including:

• Microsoft Project
• Microsoft Outlook
• Microsoft Visio
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft SharePoint
• Jira

Candidates should have practical experience using these tools for project planning, resource coordination, reporting, documentation, and task management.

Professional Experience

1. PMO, Risk Management, Requirements Management & Change Management

Minimum experience:

• 2 years after completing a university degree, or
• 5 years after completing vocational training.

Required experience includes:

• Practical experience in Project Management Office (PMO) activities, preferably within IT infrastructure or rollout projects.
• Project risk identification, monitoring, and mitigation.
• Requirements management and change management.
• Moderating meetings and presenting complex technical or organizational topics.
• Coordinating and providing functional leadership to project teams.
• Supporting project governance and operational project management.

2. IT Project Management & Coordination

Minimum 4 years of relevant professional experience.

Candidates must demonstrate:

• Experience supporting complex IT projects and technical integration activities.
• Practical application of recognized project management methodologies.
• Resource planning and dependency management.
• Coordination of project schedules, milestones, and deliverables.
• Experience working with multiple project teams and stakeholders.
• Experience supporting complex IT infrastructure projects or development programs.

3. Defence-Sector ERP / Logistics Systems Experience

• Minimum 2 years of hands-on experience using the SASPF system, particularly in operational processes, logistics, order processing, or related project activities.

4. Defence Customer Experience

• Minimum 1 year of professional experience working directly with a military or defence-sector customer, including project coordination, stakeholder communication, or operational support.

Relevant minimum experience must represent continuous, recurring, and substantial professional activities during the period immediately preceding submission. Occasional involvement is insufficient.

Language Requirements

• German: C1 level (CEFR) – Mandatory.
• German language proficiency must be demonstrated through appropriate certification or equivalent evidence.
• Native German speakers are exempt from providing formal language certification.

Soft Skills

• Excellent communication and teamwork skills.
• Strong organizational and coordination capabilities.
• Ability to work independently and take responsibility for assigned tasks.
• Structured, solution-oriented, and goal-driven working style.
• Strong problem-solving and decision-making abilities.
• Ability to prioritize tasks and coordinate multiple activities simultaneously.
• Reliability, adaptability, and resilience under pressure.
• Strong stakeholder management and interpersonal communication skills.

Additional Requirements

Travel & Remote Work

• Willingness to travel for business purposes, up to 60% of working time.
• Approximately 40% mobile or remote work, depending on project requirements.
• Ability to travel to different project locations using appropriate transportation.

Security & Compliance

• Willingness to undergo a security clearance process, potentially including German SÜ2-level screening.
• Any required security clearances must be completed before the assignment begins.
• Nationality must be disclosed for the applicable security eligibility and export-control assessments, including ITAR-related checks where relevant.
• Compliance with applicable security-related travel and country restrictions.
• Willingness to sign a Non-Disclosure Agreement (NDA) before commencing work.
• Ability to provide a current police clearance certificate before the assignment begins.

Required Documentation

Candidates must be able to provide supporting documentation where required, including valid certifications, educational records, employment references, and project references demonstrating relevant professional experience.

Project references should include the industry, project title, brief project description, assignment dates and duration, and a detailed explanation of the candidate's responsibilities.

What we offer:

• International Working Environment: Join a diverse and multicultural team where people from different backgrounds and cultures collaborate to achieve outstanding results.
• German Language Development: Whether you are a beginner or an advanced speaker, we provide a supportive environment to help you improve your German language skills.
• Dedicated Point of Contact: You will have a personal contact within the company who will support and guide you throughout your employment.
• Professional Growth: Our engineers have the opportunity to work on exciting projects across different industries, continuously expanding their expertise and developing new skills.
• Regular Team Events: We organize regular company events to strengthen team spirit, encourage collaboration, and create a positive working atmosphere.
• Competitive Compensation: We value our employees and offer an attractive compensation package that reflects your qualifications, experience, and performance.