Associate Project Manager – IT Infrastructure & Service Projects

NAXCON GmbH, headquartered in Weil am Rhein with additional offices, including Stuttgart, is one of Germany's leading engineering and IT service providers.

Our experts possess extensive expertise in software and hardware development, modern electronics, and cutting-edge technologies such as Artificial Intelligence (AI).

In addition to delivering high-quality engineering solutions for our customers, we are passionate about driving our own innovation projects as well as research and development activities. Renowned companies from a wide range of industries place their trust in our expertise, reflecting the outstanding knowledge, professionalism, and commitment of our engineers.

Position: Associate Project Manager – IT Infrastructure & Service Projects

Location: Bonn or Munich

Type: Full-time

Project Overview

We are seeking a qualified Associate Project Manager to support the planning, coordination, monitoring, and successful execution of complex IT infrastructure and service projects.

The position focuses on technical infrastructure projects involving centralized and decentralized IT environments. The successful candidate will work closely with Project Managers and interdisciplinary teams, supporting project governance, controlling, risk management, requirements management, and change management.

The role requires practical experience in both traditional and agile project management methodologies, strong organizational capabilities, and the ability to ensure structured project execution in complex IT environments.

Tasks and Responsibilities

• Provide project management and coordination support for complex IT infrastructure and service projects, with a particular focus on technical infrastructure.
• Monitor project schedules, milestones, budgets, costs, and deliverables.
• Support project controlling activities and ensure the implementation of appropriate quality assurance measures.
• Identify, document, monitor, and coordinate project dependencies, changes, and risks.
• Support the development and implementation of requirements management and change management processes.
• Assist Project Managers in project planning, execution, reporting, and governance activities.
• Provide operational and administrative support for special project-related tasks.
• Create, update, and maintain project plans, schedules, status reports, and meeting minutes.
• Prepare and maintain personnel lists, communication lists, absence records, and deputy responsibility arrangements.
• Organize and coordinate regular project meetings, including scheduling, preparation, documentation, and follow-up activities.
• Manage project documentation, filing structures, and document repositories.
• Monitor open tasks, action items, and project decisions to ensure timely completion.
• Support resource planning, dependency management, and coordination across multiple teams and stakeholders.
• Prepare presentations, reports, and decision-making documents for project stakeholders and management.
• Facilitate project meetings and communicate complex technical and organizational topics.
• Support the continuous improvement of project management processes and working methods.

Requirements

Education and Professional Qualifications

• Completed bachelor's degree in Computer Science, Business Informatics, Information Technology, or a comparable IT-related field.
• Alternatively, completed recognized IT vocational training or at least 6 years of professional experience in an IT environment.
• At least 2 years of professional experience after graduation in complex organizations, IT programs, large-scale IT projects, or development projects.
• Sound knowledge of traditional and agile project management methodologies.
• Practical experience in project planning, controlling, risk management, and change management.
• Strong understanding of IT infrastructure projects, project governance, and PMO processes.

Mandatory Project Management Certifications

Candidates must provide evidence of relevant qualifications covering traditional and agile project management.

Traditional Project Management – One of the following:

• IPMA Level C
• PMI Project Management Professional (PMP)
• PRINCE2 Practitioner

Agile Project Management – One of the following:

• Professional Scrum Master (PSM)
• Professional Scrum Product Owner (PSPO)
• PMI Certified Associate in Project Management (CAPM)

Equivalent qualifications may be accepted where equivalence is appropriately demonstrated and permitted.

Any certificate with an expiration date must remain valid at the time of submission.

Technical Skills and Tools

Strong proficiency in Microsoft Office applications and relevant experience with project management and collaboration tools, including:

• Microsoft Project
• Microsoft Outlook
• Microsoft Visio
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft SharePoint

Candidates should be capable of independently preparing and maintaining project plans, tracking project activities, organizing documentation, and producing project status reports.

Language Requirements

• German: C1 level (CEFR) – Mandatory

Language proficiency must be demonstrated through appropriate certification or equivalent evidence. Native speakers are exempt from providing formal language certification.

Professional Experience

1. PMO, Risk Management, Requirements Management & Change Management

Minimum experience:

• 2 years after completing a university degree, or
• 5 years after completing vocational training.

Required experience includes:

• Practical PMO experience, ideally in IT rollout or infrastructure projects.
• Project risk identification, evaluation, tracking, and mitigation.
• Requirements management and change management.
• Moderating meetings and presenting complex technical or organizational topics.
• Coordinating and providing functional leadership to project teams.
• Maintaining project documentation, reports, and action tracking.
• Supporting project governance and operational project management activities.

2. IT Project Coordination and Project Management

Minimum 4 years of relevant professional experience.

Candidates must demonstrate:

• Experience organizing or managing medium- to high-complexity IT projects.
• Professional experience in an IT Project Management Office (PMO) environment.
• Application of recognized project management methodologies.
• Resource planning, monitoring, and coordination.
• Management of project dependencies, schedules, and milestones.
• Project reporting, status monitoring, and stakeholder coordination.
• Experience supporting or managing complex IT programs, infrastructure projects, or development projects.

The specified minimum experience periods must represent continuous, recurring, and substantial professional activities in the relevant field during the period immediately preceding submission. Occasional or isolated involvement is insufficient.

Soft Skills

• Excellent communication and interpersonal skills.
• Strong teamwork and stakeholder coordination abilities.
• High sense of responsibility, accountability, and personal initiative.
• Ability to work independently and make sound decisions.
• Structured, solution-oriented, and goal-driven working style.
• Strong organizational and multitasking skills.
• Reliability and the ability to coordinate and track both individual and team responsibilities.
• Ability to work effectively under pressure and manage competing priorities.
• Strong presentation and meeting facilitation skills.
• Analytical thinking and proactive problem-solving abilities.
• Flexibility and adaptability when working in complex project environments.

Additional Requirements

Business Travel

• Willingness to travel up to 60% of working time.
• Travel may be required to different project and customer locations.
• Travel arrangements may include private vehicles, rental cars, trains, or other public transportation, subject to applicable travel policies.

Remote Work

• Hybrid working arrangement with approximately 40% mobile or remote work, depending on project requirements.

Security and Compliance

• The position may involve assignments in security-sensitive IT environments.
• Candidates must comply with applicable security and confidentiality requirements.
• Nationality information must be provided as part of the candidate submission documentation.
• Applicable country-related security restrictions must be considered during eligibility assessment, including where a formal security clearance is not otherwise required.
• Security-related eligibility requirements may constitute mandatory exclusion criteria.

Required Candidate Documentation

Candidates should be able to provide:

• An up-to-date CV detailing relevant professional experience.
• University degree, vocational qualification, or appropriate evidence of equivalent IT professional experience.
• Evidence of German C1 language proficiency, unless German is the candidate's native language.
• Valid traditional and agile project management certifications or accepted equivalent qualifications.
• Evidence of practical experience with project management tools, particularly Microsoft Project and SharePoint.
• Documentation of relevant PMO, IT project management, risk management, requirements management, and change management experience.
• Relevant project references demonstrating the required duration and scope of experience.

Where project references are required, they must include:

• Industry or sector
• Project title
• Brief project description
• Assignment dates and duration
• Detailed description of the candidate's responsibilities and activities

What we offer:

• International Working Environment: Join a diverse and multicultural team where people from different backgrounds and cultures collaborate to achieve outstanding results.
• German Language Development: Whether you are a beginner or an advanced speaker, we provide a supportive environment to help you improve your German language skills.
• Dedicated Point of Contact: You will have a personal contact within the company who will support and guide you throughout your employment.
• Professional Growth: Our engineers have the opportunity to work on exciting projects across different industries, continuously expanding their expertise and developing new skills.
• Regular Team Events: We organize regular company events to strengthen team spirit, encourage collaboration, and create a positive working atmosphere.
• Competitive Compensation: We value our employees and offer an attractive compensation package that reflects your qualifications, experience, and performance.