Australian Bookkeeper & Payroll Officer

About the Role

You will manage the day-to-day bookkeeping, accounts, payroll, administration, and crane safety compliance paperwork. Working remotely with the General Managers, you will ensure accurate records, timely payments, proper invoicing, and up-to-date compliance documents.

Key Responsibilities

Invoicing & Accounts Receivable

• Prepare and issue accurate Xero invoices based on crane hire dockets and timesheets.
  
• Check missing information and resolve discrepancies before invoicing.
  
• Follow up on overdue payments, record receipts, and maintain customer accounts.
  

Accounts Payable

• Record supplier bills and code expenses correctly.
  
• Prepare weekly payment runs for Director approval.
  
• Verify subcontractor ABN and GST details and reconcile supplier statements monthly.
  

Payroll

• Process weekly payroll in Xero using approved timesheets.
  
• Apply correct pay rates, overtime, allowances, and leave entitlements.
  
• Manage STP lodgements, superannuation, employee records, and payroll-related reports.
  

Reconciliations & Month-End

• Reconcile bank, credit card, fuel card, and finance accounts weekly.
  
• Complete month-end bookkeeping and reconciliations.
  
• Prepare monthly financial reports for the Directors.
  

Safety & Crane Compliance

• Upload and maintain crane, operator, and company compliance documents on client portals such as HammerTech.
  
• Track document expiry dates and follow up on renewals.
  
• Ensure all required documents are approved before cranes and operators arrive on site.
  
• Coordinate with the office, operators, and clients to resolve missing or rejected documents.
  

Administration

• Maintain organised digital records in Google Drive.
  
• Prepare quotes, letters, and other documents using templates.
  
• Update customer and supplier records and provide general administrative support.
  

• At least 3 years of bookkeeping experience with Australian businesses.
  
• Strong experience with Xero, including invoicing, bills, bank reconciliations, and Australian payroll.
  
• Good knowledge of Australian payroll, including awards, STP, superannuation, GST, and BAS.
  
• Good written and spoken English, with confidence in calling Australian clients about overdue payments.
  
• Highly organised, detail-oriented, and able to check work and report issues early.
  
• Good skills in Excel, Spreadsheets, Outlook, and Word, with the ability to learn online systems and portals.