Benefits Analyst

Responsibilities

The Benefits Specialist is responsible for the day-to-day administration, compliance, and support of the organization's employee benefit programs, specializing in Leave of Absence administration. This role serves as a key resource for employees, HR partners, payroll, and vendors, ensuring accurate administration of leave of absence programs, health and welfare plans, retirement programs, spending accounts, and wellness initiatives.

• Serve as the subject matter expert for administering the US and Canada Leave of Absence programs and processes.
• Primary administrator for FMLA, disability, state leave programs, military leave, and personal leaves.
• Coordinate with third-party leave and disability vendors.
• Monitor leave activity and ensure timely communications, documentation and compliance with local, state and federal laws.

• Administer medical, dental, vision, life, disability, voluntary benefits, EAP, FSA, HSA, Cobra, and 401k programs.
• Process enrollments, qualifying life events, terminations, and eligibility changes in the ADP Benefits portal. Update system as necessary.
• Partner with payroll to ensure accurate deductions and integrations.
• Resolve employee and vendor escalations related to eligibility, coverage, and claims.
• Support the administration of global employee benefit programs by partnering with regional HR teams, vendors, brokers, and internal stakeholders across multiple countries.

• Ensure compliance with ERISA, COBRA, HIPAA, ACA, IRS regulations, FMLA, ADA, and applicable local, state and federal laws.
• Support annual nondiscrimination testing for 401k, FSA, and self-insured health plans.
• Coordinate required annual notices and audit support activities.

• Serve as liaison with carriers, TPAs, brokers, and consultants.
• Support Open Enrollment planning, communications, testing, and employee education.
• Develop benefit communications, guides, FAQs, and presentations.

• Prepare reports, conduct audits, monitor participation trends, and support compliance reporting.

Qualifications

• Bachelor's degree required and 3-5 years of benefits administration experience with strong knowledge of leave administration and regulatory compliance.
• Technical proficiency in Microsoft Office Suite – Outlook, Word, Excel, and PowerPoint.
• Strong communication and time management skills.
• Strong organizational skills, with the ability to handle numerous projects simultaneously, while maintaining high accuracy and attention to detail.
• Treat highly confidential information with utmost integrity.

Success Profile

• Leading Complexity
• Leading People
• Leading the Business
• Leading Self