Bid Coordinator

Job title: Bid Coordinator

Location: Hybrid - Occasional travel to Egham, Surrey

Working Pattern: Full-time

Contract Type: Permanent

Company

Our client is a leading global technology solutions provider, delivering innovative audiovisual (AV), unified communications and integrated technology solutions to some of the world's most recognisable organisations.

Operating across international markets, the business helps major enterprise customers transform how they communicate, collaborate and engage through technology. With an established global presence and a strong portfolio of high-profile clients, the company offers an opportunity to join a collaborative, commercially focused environment.

Role Description

An exciting opportunity has arisen for a Bid Coordinator to join an established EMEA Bid Team within a global technology solutions business. Working closely with Bid Managers, Bid Directors and Sales teams, you will play a key role in coordinating and producing high-quality proposals, quotations and tender submissions for major enterprise customers.

This position offers exposure to complex, technology-led projects and the opportunity to contribute directly to business growth. You will support the end-to-end bid process, from reviewing RFP requirements and coordinating stakeholder contributions through to producing professional proposal documentation. The role is ideally suited to an organised, detail-oriented individual with previous bid experience who thrives in a collaborative, deadline-driven environment.

Role Responsibilities

• Coordinate the preparation and submission of proposals, quotations and responses to Requests for Proposal (RFPs).

• Review tender documentation to identify submission requirements, key deliverables and deadlines.

• Produce, format and quality-check professional bid documentation using Microsoft Word, PowerPoint and proposal management tools.

• Collaborate with Sales, Technical and Project teams to gather information and develop compelling proposal content.

• Maintain and develop bid content libraries, including case studies, company information and supporting documentation.

• Organise bid kick-off meetings, progress reviews and stakeholder communications, ensuring actions and deadlines are tracked.

• Support the development of key win themes and value propositions to strengthen competitive submissions.

• Identify potential risks, resolve process bottlenecks and ensure submissions meet internal quality standards.

Essential Skills & Experience

• Previous experience in a Bid Coordinator, Bid Administrator, Proposal Coordinator or similar role, with direct exposure to RFPs and tender submissions.

• Strong Microsoft Word and PowerPoint skills, including document formatting, proposal production and quality assurance.

• Excellent organisational and time management skills, with the ability to manage multiple bids and competing deadlines.

• Strong written and verbal communication skills, with experience coordinating input from multiple stakeholders.

• High attention to detail, a proactive approach and the ability to work independently in a fast-paced environment.

Desirable Skills & Experience

• Previous bid or proposal experience within the audiovisual (AV), unified communications, IT services, systems integration or related technology sectors.

• Experience using bid management software, proposal automation tools or maintaining bid content libraries.

• Understanding of technical solution-based selling, commercial proposals and competitive tender processes.