Bid Manager (Proposals and Projects)

Company Description

Innovative Data Systems has been developing mission-critical software solutions for regulated, compliance-driven industries for more than 30 years. Over 1,000 organizations rely on the company’s software and services to manage complex workflows and meet strict regulatory requirements.

Role Description

This full-time remote Bid Manager (Proposals and Projects) role is responsible for leading end-to-end bid and proposal activities for prospective and existing clients. On a day-to-day basis, the Bid Manager coordinates bid planning, gathers requirements, and collaborates with sales, product, and technical teams to develop compliant, competitive proposals. The role includes managing bid timelines, organizing bid documentation, and ensuring that all submissions follow internal processes and client specifications. The Bid Manager drafts and refines bid content, tailors responses to client needs, and maintains a library of reusable proposal materials. The position also involves tracking bid outcomes, identifying areas for process improvement, and contributing to overall proposal strategy to increase win rates. This is a full-time, fully remote position, with working hours aligned to US Central Time.

Key Responsibilities

• Opportunity Monitoring: Monitor public bid boards to surface relevant and upcoming opportunities for leadership review.
• Proposal Management: Own the end-to-end execution of RFP responses and projects for US clients, from solicitation review through submission and project delivery. Build the requirements and compliance matrix, and set a clear plan and timeline for each response.
• Stakeholder Coordination: Mobilize stakeholders across product, engineering, legal, finance and leadership: assign owners, set deadlines and track progress. Confirm technical specifications, pricing inputs and commitments with subject matter experts before they go into a response.
• Proposal Development: Write and edit responses that are clear, persuasive and accurate, ensuring compliance with all format, form and certification requirements.
• Submission and Follow-Up: Submit responses on time and in the correct manner. Support follow-up such as clarifications and debriefs.
• Project Management: Work with the delivery team to ensure projects are delivered in a timely and compliant manner.
• Content and Reporting: Maintain a library of reusable content, and track pipeline and outcomes.

Required Qualifications

• Bachelor’s degree or higher.
• Minimum 3 years experience in proposal management, RFP or grant writing, or contracts.
• Fluency in English, written and spoken. Candidates will be required to provide evidence of proficiency.
• Demonstrated ability to produce clear, persuasive and precise long-form written documents, with a keen eye for detail.
• Excellent communication skills.
• Proven ability to coordinate multiple stakeholders to a deadline and manage several submissions at once.
• Ability to work independently in a remote environment and to be available during US Central Time business hours.

Preferred Qualifications:

• Strong organizational skills, with a methodical approach to managing multiple deadlines and deliverables.
• Experience in project management, such as managing timelines, owners and deliverables across teams.
• Experience writing or completing RFP submissions for US clients, particularly in software and technology projects.