HI
Bilingual Executive Assistant
HiresWe are looking for a Bilingual Executive Assistant to join a multinational company, providing support to C-Level executives.
This is a highly visible role within an international environment, requiring excellent organizational skills, strong attention to detail, discretion, and the ability to manage multiple priorities and stakeholders simultaneously.
Key Responsibilities
This is a highly visible role within an international environment, requiring excellent organizational skills, strong attention to detail, discretion, and the ability to manage multiple priorities and stakeholders simultaneously.
Key Responsibilities
- Manage calendars, meetings, calls, and schedules with internal teams, other departments, and business partners.
- Coordinate the logistics of meetings, events, and business travel, ensuring all required documentation, presentations, and supporting materials are prepared in advance.
- Follow up on projects and team initiatives, tracking deadlines, pending items, and potential delays to ensure timely execution and escalating issues when necessary.
- Attend key meetings, take minutes, and follow up on action items and next steps to ensure alignment and accountability.
- Prepare reports and presentations, including gathering, researching, and evaluating information as required.
- Maintain ongoing communication with team members and stakeholders, including drafting documents and communications in both Spanish and English.
- Coordinate with executive assistants supporting senior leadership, as well as with executives and key stakeholders across different markets.
- Provide general administrative and operational support for the office, including vendor management, supplies, services, and facility-related matters.
- 4+ years of experience in executive assistance, administrative coordination, reception, or similar roles.
- Previous experience supporting senior executives, particularly VP, C-Level, or Director-level positions, is highly valued.
- Advanced English, both written and spoken, is required.
- Portuguese is a plus, as well as a willingness and interest in developing proficiency in the language.
- Excellent organizational and time-management skills, with strong attention to detail and the ability to manage multiple priorities simultaneously.
- Proactive, dynamic, resourceful, and highly reliable, with strong interpersonal and communication skills.
- A degree or academic background in Marketing, Communications, Advertising, Business Administration, or a related field is a plus.