About the role

A Los Angeles founder is hiring his first Executive Assistant to serve as a trusted

extension across administrative operations, organization, and follow-through. They lead

a real estate investment and development company along with other ventures across

multiple industries and need someone who can bring structure, clarity, and consistency

to a fast-moving environment with many parallel priorities. This role is ideal for someone

who is comfortable stepping into ambiguity, building practical systems from scratch, and

creating order across inboxes, calendars, communications, and day-to-day logistics.

Hard requirements

Clear, repeatable inbox management methodology. You have a specific system (Inbox Zero, GTD, or your own defensible approach) and can walk through exactly how you would apply it to a founder juggling multiple businesses and contexts.
Excellent written and spoken English. You'll be representing the founder in written and phone communication with US businesses. Written English is important because of communication, but the phone work can have an accent as long as the English is fine.
Experience creating SOPs and administrative workflows where no formal process currently exists.
Use AI and automation tools (Claude, ChatGPT, Make.com, Zapier) to improve efficiency, streamline recurring tasks, and strengthen administrative systems
Strong follow-through, documentation habits, and attention to detail across multiple

workstreams

Please do not apply if:

You've never managed a chaotic inbox
You do not have strong written and spoken English
You don't have experience creating SOPs, processes, or bringing order to chaotic environments

What you'll own

Inbox and calendar across multiple high-volume contexts (real estate, ventures, philanthropy, personal).
Phone and form work: brokers, doctors, credit card companies, chargebacks, property
management oversight
Personal tasks: reservations, doctor appointments, event registrations

Nice-to-haves

Executive Assistant (Remote)

Similar jobs