Billing & Invoicing Specialist
- Hiring from
- Georgia
- Work type
- Remote
- Posted
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About Us
At Team Up, we help top talents from the Caucasus region land dream jobs and work remotely for international companies. Our job openings typically cover positions in Operations, HR, Sales, Marketing, and Design, and they may be part-time, full-time, or freelance roles.
Our headquarters are in Georgia and our talent network includes top professionals from Armenia, Georgia, Turkey, and Azerbaijan, creating a diverse and dynamic community.
Job Description
This is a remote position.
We are looking for a Billing&Invoicing Specialist to join a growing German international package forwarding and shipping company. The company enables customers worldwide to shop from German and European online stores and have their purchases delivered internationally.
The Billing & Invoicing Specialist will take ownership of the entire billing process, covering incoming carrier and supplier invoices and outgoing B2B invoices. Reporting directly to the Managing Director, this person will audit charges, resolve discrepancies, manage outstanding items, and ensure that credits are recovered and payments are followed up. The role also involves improving billing processes, testing internal systems, and providing actionable financial reporting.
Your Duties:
As Billing and invoicing Specialist you will be responsible for:
- Identify incorrect charges, raise disputes with carriers and suppliers, and follow up until credits are received.
- Upload incoming invoices into the billing system and prepare them for payment.
- Reconcile invoices, credit notes, and payments while keeping outstanding items organized.
- Prepare and audit outgoing invoices for business clients, including rebilling carrier adjustments.
- Update invoices based on customer support requests and assist with B2C invoicing issues.
- Help manage the collection of duties and taxes charged by carriers when recipients fail to pay.
- Monitor outstanding B2B payments and follow up on overdue invoices.
- Coordinate with the external accountant to ensure accurate and timely accounting handovers.
- Document billing workflows, test new system features, provide feedback, and suggest improvements.
- Prepare monthly billing reports covering audit results, open disputes, recovered credits, invoiced and collected amounts, and logistics spending insights.
Requirements
- 2–4 years of relevant experience in Accounts Payable, Accounts Receivable, billing, reconciliations, or finance operations.
- Experience handling invoice discrepancies, supplier disputes, payment follow-ups, or similar financial processes.
- Strong organizational skills and the ability to manage multiple invoices, disputes, and outstanding items simultaneously.
- Fluent English communication skills; German is an advantage.
- Confident Excel or Google Sheets skills, including VLOOKUP/XLOOKUP and pivot tables.
- Experience working with large CSV files and detailed invoice data.
- A proactive, persistent approach to resolving discrepancies and following issues through to completion.
- Comfort working with billing systems, testing new features, and providing constructive feedback
Nice to Have
- Experience with DATEV tools, such as DATEV Unternehmen Online.
- Background in logistics, freight forwarding, carrier operations, or e-commerce.
- Familiarity with carrier invoices, including surcharges, duties, and taxes.
