Billing Services Assistant

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

As a Billing Services Assistant, you will support the Billing Services Team by performing a wide range of billing-related functions, including but not limited to daily time entry processing, invoice backup assistance, client and matter data maintenance, rate updates, and audit report processing. This role requires collaboration with various departments and team members to help ensure the accuracy and integrity of billing data. You will play a key role in reviewing and maintaining invoice information to support the timely and accurate submission of invoices to clients by the Billing Team.

The Day-To-Day

On any given day, you will:

• Process and monitor daily time entry requests.
• Assist with invoice backup research and preparation.
• Update client and matter data as needed.
• Implement approved billing rate changes.
• Process and review audit request reports.
• Ensure timekeeper maintenance, including opening and terminating timekeepers in Aderant.
• Assist Billing Coordinators with managing time entries and edits, adjustments, write-downs, rate management and bill posting for many practices throughout the firm.
• Maintain the online workflow database and accurately enter client and matter information in the financial system
• Advise firm attorneys and support staff in all offices regarding intake form and system setup questions
• Perform additional general office duties as assigned by the Billing Services Supervisor, including answering calls for the department, opening mail and preparing mail logs, responding to email requests and supporting various office administrative requests.

You Have

• College degree preferred or equivalent work experience
• One year of legal billing experience preferred
• Experience with Aderant Expert preferred
• Proficiency in basic Microsoft Office
• Excellent oral and written communication skills
• Ability to prioritize effectively

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With approximately 1,000 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Location Specific Language

The salary range for this role is $50,000 to $52,000 annually, which is based on a 35-hour work week. This range is only applicable for jobs to be performed in Chicago. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

This position is based in Chicago, IL 60606