Bookings Administrator

Bookings Administrator Join our team as a Bookings Administrator, scheduling bookings and delivering a seamless experience for customers through excellent organisation and communication. Click here to apply About WeBuyVintage WeBuyVintage is one of the UK’s largest buyers of jewellery, antiques and collectibles. We run more roadshows than any other UK company - over 250 valuation events every month - bringing trusted experts face-to-face with customers across the country. In less than two years, we’ve grown from a pub-table idea into an eight-figure business, and we’re on a mission to make WeBuyVintage a brand everyone recognises. The Role: We are seeking a highly organised and detail-oriented Bookings Administrator to join our roadshow booking team. Our team book over 200 roadshow events a month in village halls, community centres and parish halls across the country. The successful candidate will be responsible for all admin tasks related to our roadshow events including researching and contacting venues, planning and organising our events, ensuring that all tasks are completed to a high standard allowing our roadshow events to run smoothly. This role has the potential to expand into aspects of marketing including research of local advertising opportunities such as newspapers/ magazines, social media advertising and local campaigns. Main Tasks & Responsibilities: Research From a targeted list of towns and villages research potential venues. Assess the likelihood of success in each venue assessing various factors such as the location, availability of parking, local knowledge of the venue. Planning Using a quota for the number of events each week in a given area, plan potential areas to target considering distance between events, accessibility for our roadshow buyers. Plan your own time to ensure all tasks are completed and appropriate amount of time is spent contacting venues. Communication Call venues to introduce the company and explain the roadshow concept. Communicate clearly to obtain key information around price, access, size of rooms. Check availability for roadshow times and book venues. Negotiate price with the rental of venues. Ensure all necessary permits and licenses are shared with venues. Serve as the primary point of contact for venues. Collaborate with other team members of the booking team and the wider office. Organisation Log all booking information on required forms Organise local marketing posters for booked venues Who We’re Looking For: You’ll be great in this role if you have: Strong organisational and multitasking skills. Excellent communication and interpersonal abilities. A proactive approach. Ability to work independently including ability to manage own time. Qualifications & Experience:: Experience booking events High attention to detail Computer literate with data entry skills. What You’ll Get: 4-day working week (Monday to Thursday) Access to Bright Exchange - enjoy thousands of exclusive employee discounts and perks Employee Assistance Programme - confidential, 24/7 support for you and your immediate family, covering work, personal, and home life matters On-demand professional development - access to BrightHR’s online learning platform to build new skills and support your career progression Competitive pay Be part of a rapidly growing, friendly UK brand This role is based in our Darlington office at least 2 out of 4 days of the week. The salary for this role is £25,000 - £27,000 dependent on experience. Department Events Role Events Booking Coordinator Locations Darlington Remote status Hybrid About WeBuyVintage We're putting people back into the heart of selling... In a world of online marketplaces and sell by post solutions, WeBuyVintage exists to bring the human element back into selling. ​ We're a business built on traditional values and face-to-face service - whilst delivering the convenience, speed and accessibility you expect of modern business.