Careers at
Bookkeeper & Payroll Specialist - Freelance, Remote
About The Client
A Canada-based telecom services provider that delivers white-collar telecom solutions to small and medium-sized businesses, operating in Eastern Time as part of a growing portfolio backed by an experienced operator-investor.
Why does this role exist?
This role exists to ensure accurate, timely financial operations while the business scales. The company needs a specialist who can own full-cycle bookkeeping and payroll in Zoho, execute a high-volume monthly invoicing run in a single day, and improve cash flow through diligent receivables follow-up. By taking end-to-end ownership of these recurring workflows, you’ll free the CEO’s time and strengthen the company’s financial rhythm.
Department Specialized Roles Employment Type Full Time Location Philippines Workplace type Fully remote Compensation $7.00 / hour Reporting To Client via Magic
The Impact you’ll make
Full-cycle bookkeeping (Zoho Books)
- Perform daily/weekly bank and credit card reconciliations
- Post journal entries and maintain accurate general ledger records
- Monitor accounts receivable aging and support month-end close
Payroll processing (Zoho Payroll)
- Run payroll cycles, initiate payments to the bank, and email pay stubs
- Remit payroll deductions and prepare/file WSIB online
- Prepare and issue T4s for employees
High-volume invoicing and billing
- Access a dedicated inbox to retrieve two invoices per customer (400 invoices total for 200 customers)
- Attach invoices to the correct customer in Zoho Books, verify line items/amounts, and send invoices
- Complete the full monthly billing run accurately within a single billing day
Accounts receivable follow-up and client communication
- Send professional, concise follow-up emails to clients with outstanding balances
- Maintain AR notes and escalate issues or discrepancies to the CEO when needed
- Reconcile payments received and keep customer accounts current
Workflow ownership and reporting
- Manage recurring weekly/monthly checklists and timelines with minimal supervision
- Prepare brief weekly summaries on invoicing status, AR, and reconciliations
- Identify minor process improvements to increase speed and accuracy
Skills, Knowledge and Expertise
Required:
- 1+ year hands-on bookkeeping and payroll experience
- Proven proficiency with Zoho Books and Zoho Payroll
- Experience handling high-volume, manual invoicing and AR follow-ups
- Excellent written English for professional, client-facing emails
Your superpowers are...
- Technical: Zoho Books, Zoho Payroll, bank/credit card reconciliations, journal entries, AR management, invoice validation, basic Excel/Google Sheets
- Soft skills: Exceptional attention to detail, clear and confident written communication, reliability, ownership, ability to focus on repetitive tasks without losing accuracy, discretion with sensitive payroll data, and comfort working directly with a CEO
WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
You should apply if...
- You take pride in accurate, on-time financial work and enjoy running well-defined recurring processes
- You’re proactive, organized, and can independently manage weekly/monthly calendars without close supervision
- You communicate clearly, follow through on commitments, and are comfortable sending professional AR follow-up emails
- You thrive in a fast-paced, remote setting and can align to Eastern Time work hours
What To Expect...
Work Setup:
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
- 40 hours per week
- Monday–Friday, 9:00 am–5:00 pm Eastern Time (Tentative)
Compensation:
- $7 per hour
- No benefits package included
Benefits
About Magic, Inc
Magic has connected top remote talent with fast-growing businesses for over 10 years.
Founded in San Francisco in 2015, we now have thousands of remote workers around the world.
Magic is backed by Sequoia Capital and Y Combinator.
Apply Now
Our Hiring Process
Stage 6:
Final Interview
Stage 7:
Hired
Stage 1:
Applied
Stage 2:
Interview
Stage 3:
Review
Stage 4:
Waitlisted
Stage 5:
Client Review
Stage 7:
Hired
Don’t see the right role right now? Register your interest, and we’ll reach out when something that fits comes up.
Register Your Interest
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Department Specialized Roles Employment Type Full Time Location Philippines Workplace type Fully remote Compensation $7.00 / hour Reporting To Client via Magic
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