Bookkeeping & Scheduling Coordinator

Looking to take your career to the next level? Then this role is for you! Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together! QuickBooks Expertise: Minimum 2.5-5 years of experience using QuickBooks for invoicing, payment tracking, and financial reporting. Bookkeeping Experience: Proven experience in bookkeeping, including bank reconciliations, accounts payable/receivable, and maintaining financial records. Strong Administrative Skills: Ability to multitask, organize documents, and manage office operations efficiently. Customer Service & Communication: Excellent phone etiquette and strong verbal/written communication skills to handle customer inquiries and scheduling. Industry Experience Preferred: Background in waste management, junk removal, construction, or service-based industries is highly desirable. Attention to Detail & Reliability: Ability to handle financial data accurately, follow procedures, and meet deadlines in a fast-paced environment. Core responsibilities: QuickBooks & Financial Management: Process invoices, track payments, and reconcile accounts using QuickBooks. Ensure accurate financial records, generate reports, and maintain compliance with tax and regulatory requirements. Client Scheduling & Appointment Management: Answer calls and assist customers in booking junk removal services, dumpster rentals, and property cleanouts. Coordinate job schedules and dispatch teams accordingly. Billing, Payroll & Payment Processing: Create and send invoices, follow up on outstanding payments, process payroll for employees, and handle payments via multiple methods. Ensure all transactions, including payroll, are recorded accurately in QuickBooks and comply with financial regulations. Customer Service & Call Handling: Serve as the primary point of contact for customers, answering inquiries about services, pricing, and availability. Provide professional and friendly assistance to ensure a positive client experience. Vendor & Expense Management: Manage accounts payable, process vendor invoices, and track company expenses. Ensure timely payments and maintain accurate expense reports. Admin & Office Support: Maintain organized records, update internal databases, and handle routine office tasks such as filing, document preparation, and email correspondence. Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities. Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!